Executive Assistant to the Dean of Students

Davita Inc.; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading higher education institution is seeking a proactive Executive Assistant to support the Dean of Students. This role involves managing schedules, preparing documents, and maintaining communication while handling sensitive information. Ideal candidates will possess strong organizational skills and extensive experience in an executive support role.

Qualifications

• Minimum of 5 years of experience providing executive-level administrative support.
• Ability to handle confidential information with discretion.
• Experience in a higher education setting preferred.

Responsibilities

• Manage the Dean's complex calendar and appointments.
• Prepare correspondence, reports, and presentations.
• Coordinate logistics for events and meetings.

Skills

Communication

Organizational Skills

Detail Oriented

Education

Bachelor's degree

Tools

Microsoft Office Suite

EPRO

Micromane

Egencia

Job description

Executive Assistant to the Dean of Students

Bronx, NY

Schedule: M-F

Temp to Hire

FlexStaff is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Dean of Students, for their client, a higher education institution.

This position plays a vital role in the smooth functioning of the Dean of Students office, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively.

RESPONSIBILITIES:

• Manage the Dean's complex calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.

• Screen and direct phone calls, emails, and visitors, exercising sound judgment and maintaining confidentiality.

• Coordinate and manage logistics for events and meetings

• Maintain accurate records and filing systems, both physical and electronic.

• Process expense reports and invoices.

• Conduct research and gather information as requested by the Dean.

• Collaborate effectively with other departments and staff members.

• Anticipate the Dean's needs and proactively address them.

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree preferred or equivalent combination of education and experience.

• Minimum of 5 years of experience providing executive-level administrative support.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite as well as EPRO/Micromane/Egencia and adept at learning new software programs

• Demonstrated ability to handle confidential information with discretion.

• Strong organizational skills and attention to detail.

• Ability to work independently and as part of a team.

• Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.

• Experience in higher education setting preferred.

Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).