Executive Assistant to the COO/CFO

Bpp Mfg; Rancho Cordova (CA); On-site; USD 95,000 - 140,000; Full time

Job summary

Bpp Mfg in Rancho Cordova, CA, is seeking an Executive Assistant to the CEO and CFO. You will act as a trusted partner, anticipate needs, and manage priorities for both executives, enabling strategic focus and timely execution.

This role requires discretion, independent judgment, and the ability to coordinate calendars, communications, travel, and board-ready materials, while representing leadership with professionalism.

Qualifications

• 7+ years supporting senior executives, C-suite, or founders in dynamic environments.
• Autonomy, authority, and judgment in decision making.
• Strong business acumen and prioritization.
• Exceptional written and verbal communication skills.
• High emotional intelligence, discretion, and situational awareness.
• Proven ability to design structure, systems, and operating rhythms.
• Proficiency with Microsoft 365 and modern productivity tools.
• Willingness and ability to travel as needed.

Responsibilities

• Manage calendars and prioritize competing demands for the CEO and CFO.
• Make proactive decisions and direct executives' attention to priorities.
• Prepare concise briefings, context, and recommended actions for meetings.
• Draft high-stakes communications and external correspondence.
• Represent leadership with polish and professionalism to employees, customers, vendors, and investors.
• Coordinate travel, events, and real-time logistics for executives.
• Design and maintain systems for calendar, meetings, and workflows.
• Navigate internal dynamics with emotional intelligence and business awareness.

Skills

Executive support

Autonomy & judgment

Business acumen

Written & verbal comms

Emotional intelligence

Structure design

Travel readiness

Calendar management

Leadership liaison

Tools

Microsoft 365

Job description

Role Overview

The Executive Assistant to the CEO & CFO is a senior, trusted partner responsible for managing the pace, prioritization, and complexity of both executives’ professional—and limited personal—responsibilities. This role requires exceptional judgment, authority, discretion, and proactive leadership.

This is not a task-based administrative role. The successful candidate will anticipate needs, make decisions, and actively direct the CEO’s and CFO’s attention—often without instruction—so time, energy, and focus are spent where they matter most. This role operates with delegated authority, acting as an extension of executive leadership in managing priorities, information flow, relationships, and execution across a fast‑growing organization.

Core Expectations

• Operates independently with sound business judgment and minimal oversight
• Comfortable telling executive leadership what needs to happen—not waiting to be told
• Trusted to handle sensitive matters with discretion and maturity
• Recognized internally and externally as a proxy for CEO and CFO priorities
• Balances and integrates competing executive needs with strong prioritization and diplomacy

Executive Partnership & Decision Authority

• Serve as the primary gatekeeper and prioritization authority for the CEO and CFO, managing calendars, time, and competing demands decisively.
• Exercise delegated decision‑making authority to accept, redirect, decline, or reprioritize requests in alignment with executive objectives.
• Proactively identify conflicts, risks, and opportunities; flag issues before they become problems.
• Prepare both executives for meetings, travel, and critical conversations through concise briefings, context, and recommended actions.
• Own tracking of commitments, follow‑ups, and deadlines—ensuring nothing falls through the cracks without requiring reminders.
• Align CEO and CFO priorities when overlapping or competing, ensuring clarity and coordinated execution.

Communication, Writing & Executive Presence

• Draft, edit, and manage high‑stakes written communications on behalf of the CEO and CFO, including emails, talking points, board materials, and external correspondence.
• Represent executive leadership with polish, credibility, and professionalism when interfacing with employees, customers, vendors, partners, and investors.
• Demonstrate discretion and judgment when handling confidential, financial, personnel, or strategic information.

Executive Brand & Visibility Support

• Support external presence and communications for the CEO (and CFO as needed), ensuring messaging aligns with leadership voice, company values, and strategic priorities.
• Coordinate messaging cadence and engagement to strengthen leadership visibility and influence.
• Monitor trends and opportunities to ensure communications remain relevant, timely, and aligned with business objectives.

Travel, Events & Real-Time Support

• Partner with internal or external coordination resources to book travel logistics while owning all direct communication, details, changes, and real‑time coordination for both executives.
• Manage all logistics before, during, and after travel so executives remain focused on outcomes—not details.
• Travel with executives to key events as needed to provide on‑the-ground coordination and execution support.

Systems, Structure & Executive Effectiveness

• Design and maintain systems and processes that improve executive effectiveness (calendar structure, meeting cadence, travel workflows, communication rhythms).
• Continuously evaluate what is and is not an effective use of executive time—and adjust accordingly.
• Bring order and structure to ambiguity in a rapidly growing, evolving organization.

Stakeholder & Relationship Navigation

• Serve as a central point of coordination between the CEO, CFO, and internal leaders, external partners, customers, vendors, and investors.
• Navigate organizational dynamics with emotional intelligence and business awareness.
• Support executives in moving efficiently and strategically through people, meetings, and priorities.

Required Qualifications

• 7+ years supporting senior executives, C‑suite leaders, or founders in a dynamic environment
• Demonstrated ability to operate with autonomy, authority, and judgment
• Strong business acumen and understanding of organizational priorities
• Exceptional written and verbal communication skills
• High emotional intelligence, discretion, and situational awareness
• Proven ability to build structure, systems, and operating rhythm—not just execute tasks
• Proficiency with Microsoft 365 and modern productivity tools
• Willingness and ability to travel as needed

Preferred Experience

• Experience supporting multiple executives with overlapping priorities
• Exposure to finance, operations, or executive decision forums (e.g., board prep, financial planning cycles)
• Experience in high-growth or scaling organizations
• Background supporting investor, board, or executive-level communications
• History of functioning as a true right hand—not an administrative order‑taker

Work Environment

• In‑office presence is a plus for real‑time support, but outcomes matter more than location
• This role is built on trust, discretion, and accountability—not micromanagement