Executive Assistant to the Chief R&D Artificial Intelligence Officer

Pfizer; Bothell (WA); Hybrid; USD 46,000 - 77,000; Full time

Benefits offered by this job

401(k) with Pfizer Matching

Paid vacation

Holiday and personal days

Health benefits

Job summary

Pfizer seeks an Executive Assistant to the Chief R&D Artificial Intelligence Officer. This role supports proactive, confidential executive tasks in a fast-paced global environment, managing priorities and coordinating with R&D, Digital and corporate teams to enable rapid decision making and seamless collaboration.

You will maintain complex calendars, coordinate international travel, and prepare briefing materials, ensuring the executive is prepared for key engagements and high-impact events.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience.
• Experience supporting a senior leader in a global organization.
• Strong organizational skills and attention to detail under tight deadlines.

Responsibilities

• Provide proactive, high-level administrative support to the Chief R&D AI Officer.
• Own and optimize a complex global calendar with strategic priorities.
• Coordinate domestic and international travel, visas, and expenses with discretion.
• Prepare agendas, briefings, presentations, and follow-up actions to keep leadership prepared.
• Establish operating rhythms for leadership, including staff meetings and reviews.
• Track decisions, approvals, budgets, and deliverables; manage dependencies and risks.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Stakeholder management

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Job description

Why Patients Need You

At Pfizer, our purpose is to deliver breakthroughs that change patients’ lives. The Chief R&D Artificial Intelligence Officer leads a critical enterprise agenda to advance responsible, high-impact AI across Research & Development. In this role, you will provide trusted, high-level support that enables the executive and leadership team to operate with focus, speed, and impact. Your judgment, discretion, and ability to anticipate needs will help accelerate decisions, strengthen collaboration, and support work with the potential to transform how medicines are discovered and developed.

What You Will Achieve

As Executive Assistant, you will serve as a trusted partner to the Chief R&D Artificial Intelligence Officer, providing proactive, highly confidential, and sophisticated executive support in a fast-paced global environment. You will manage complex priorities, create operating discipline, and connect stakeholders across R&D, Digital, corporate functions, and external organizations. Success requires exceptional judgment, executive presence, organizational agility, and attention to detail. You will anticipate needs, resolve issues before they escalates, and help the executive and leadership team stay aligned on critical commitments, decisions, and deliverables. Your contributions will create the capacity and connectivity needed to advance Pfizer’s R&D AI strategy and, ultimately, bring meaningful breakthroughs to patients faster.

How You Will Achieve It

Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer, serving as a trusted liaison and anticipating priorities, risks, and follow-up needs.

Own and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and competing stakeholder requests.

Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting with accuracy and discretion.

Prepare and coordinate meeting agendas, briefing materials, presentations, pre-reads, and follow-up actions; ensure the executive is fully prepared for key engagements.

Establish effective operating rhythms for the leadership team, including staff meetings, business reviews, off-sites, conferences, and other high-impact events.

Track decisions, commitments, approvals, budgets, and critical deliverables; proactively identify dependencies, resolve issues, and eliminate risks when appropriate.

Build strong partnerships with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders to enable seamless execution.

Handle highly sensitive information with sound judgment, professionalism, and strict confidentiality.

Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls.

Draft, review, and edit executive communications and materials with clarity, accuracy, and an appropriate level of polish.

Improve administrative processes and ways of working by applying sound judgment, data, digital tools, and continuous-improvement practices.

Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
• Demonstrated success managing complex calendars, international travel, leadership meetings, and multiple competing priorities.
• Exceptional organizational skills, attention to detail, and ability to deliver high-quality work under tight deadlines.
• Strong judgment, discretion, and experience handling confidential and sensitive information.
• Excellent written and verbal communication skills, with the confidence and professionalism to engage effectively at all levels of the organization.
• Proven ability to anticipate needs, solve problems independently, and adapt quickly as priorities evolve.
• Strong collaboration and relationship-management skills across functions, geographies, and administrative networks.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn and use new digital tools effectively.
• High integrity, accountability, responsiveness, and a strong commitment to service excellence.

Nice-to-Have

• Experience supporting a C-suite, R&D, technology, data, or artificial intelligence executive.
• Experience in the pharmaceutical, biotechnology, healthcare, or other highly regulated industry.
• Project management experience and demonstrated ability to coordinate complex, cross-functional initiatives.
• Familiarity with AI, digital transformation, or scientific R&D environments.
• Experience supporting global teams, executive events, and external partnerships.

Non-Standard Work Schedule, Travel or Environment Requirements

Provide support and travel during off-site meetings, typically involves in frequent air travel.

Additional Information:

Work Location Assignment: Hybrid ( This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed.)

The salary for this position ranges from $33.35 to $55.59 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.

We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com).

Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States – Washington – Bothell location.

Relocation assistance may be available for business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.

If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [e-mail]. This is to be used solely for accommodation requests with respect to the accessibility of your website, online application process, and/or interviewing. Requests for any other reason will not be returned.

Administrative Pfizer careers are like no other. In our culture of individual ownership, we believe in our ability to improve future healthcare, and potential to transform millions of lives. We’re looking for new talent to join our global community, to unearth new innovative therapies that make the world a healthier place.