Rare Cardiac Coordinator

Pfizer; New York (NY); Hybrid; USD 49,000 - 87,000; Full time

Benefits offered by this job

401(k) with Pfizer Matching

Pfizer Retirement Savings Contribution

Paid vacation

Holiday and personal days

Caregiver/Parental leave

Medical, dental, vision insurance

Job summary

Pfizer is seeking an experienced Administrative Assistant in New York City to support multiple leaders with calendar management, travel logistics, and confidential correspondence. You will coordinate meetings, arrange travel, and ensure timely, high-quality administrative output.

The role requires strong organizational skills, proficiency with MS Office, and the ability to handle sensitive information. A hybrid schedule is offered, with benefits and ongoing learning opportunities to grow within

Qualifications

• High School Diploma or GED with at least 4 years of experience.
• Strong interpersonal and communication skills.
• Problem solving ability and proactive administrative function execution.
• Attention to detail, time management, organization and prioritization.
• Proficiency with general office procedures: telephone reception, customer service, e-mail etiquette.
• Experience coordinating domestic and international travel.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide comprehensive administrative support to multiple leaders, managing global calendars and travel.
• Oversee incoming/outgoing mail and confidential correspondence.
• Schedule meetings, reserve conference rooms, set up teleconferences, and coordinate external visits.
• Deliver quality work promptly and prioritize urgent issues.
• Create and maintain distribution lists, organizational charts, and electronic files.
• Manage meeting minutes, follow-ups, and expedite workflow.
• Handle purchase orders and track invoices in the system.
• Maintain accountability for work quality and adhere to guidelines.
• Work self-directed with increasing responsibility and provide backup as needed.
• Collaborate with team and share knowledge within the group.

Skills

Interpersonal skills

Problem solving

Administrative functions

Attention to detail

Office procedures

Travel coordination

Verbal and written communication

MS Word, Excel, PowerPoint, Outlook

Education

High School Diploma or GED

College Degree (Preferred)

Tools

Concur

WebEx

Ariba

ERP systems

Job description

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

What You Will Achieve

In this role, you will:

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.
• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.
• Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.
• Handle purchase orders and track invoices through the system, maintaining accurate financial records.
• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Here Is What You Need (Minimum Requirements)

• High School Diploma or GED with at least 4 years of experience
• Strong interpersonal skills
• Problem solving ability
• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
• Excellent attention to detail, time management, organization, and prioritization skills
• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette
• Experience coordinating domestic and international travel
• Strong verbal and written communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Bonus Points If You Have (Preferred Requirements)

• College Degree
• Experience in ERP systems.
• Experience using applications such as Concur, WebEx, and Ariba
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams
• Adaptability and flexibility in a fast-paced environment
• Proactive approach to identifying and addressing issues
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Other Job Details

• Last Date to Apply for Job: November 02, 2026
• NOT Eligible for Relocation Package
• Position is hybrid and will require to work 2 to 3 days per week site

The salary for this position ranges from $35.93 to $63.00 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [e-mail]. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.

To learn more about acceptable and prohibited uses of AI during the recruitment process, please review your candidate AI-use guidelines available on Pfizer Careers.

Administrative