Executive Assistant to the Chief Director

University of Texas at Dallas; Dallas (TX); On-site; USD 59,000 - 71,000; Full time

Benefits offered by this job

Competitive Salary

Tuition Benefits

BCBS PPO Medical Insurance Options - %

AD&D Insurance

Dental & Vision Plan Options

Optional Long and Short-term Disabilty

TRS Retirement Plan

Fertility Benefits

Paid time off

Job summary

UT Dallas' Center for Brain Health seeks an Executive Assistant to the Chief Director to serve as a trusted strategic partner, coordinating executive operations, managing calendars, travel, meetings, and special projects for senior leaders.

You will liaise with board members, donors, academics, and external partners, ensuring timely communication, discretion, and high-quality administrative support in a dynamic, mission-driven environment.

Qualifications

• Bachelor's degree and nine (9) years office administration or project management experience or an equivalent combination of education and experience.
• Ten or more years of progressively responsible experience supporting senior executives in a complex, fast-paced environment.
• Excellent written and verbal communication skills with professionalism to interact effectively with executives, donors, academic leaders, and other high-level external stakeholders.

Responsibilities

• Manage the schedules for the Chief Director and key leaders in the Center.
• Coordinate travel plans of the Chief Director and key leaders in the Center, as needed.
• Coordinate travel plans and meetings for VIP guests to the Center.
• Assist, as needed, executive(s) and key leaders in the Center.
• Liaison for the Chief Director.
• Communicate on the director's behalf with the staff and the external community.
• Oversee special projects, design schedules to achieve a visionary event.
• Assist and serve as the point of contact for the leaders, national steering leaders, and all collaborators of the BrainHealth Project.
• Oversee complicated logistical arrangements to fruition.
• Exercise Strategic decision-making, negotiate with stakeholders to determine essential projects, and budget planning for innovative endeavors.

Skills

Communication skills

Discretion

Calendar management

Travel coordination

Stakeholder management

Budget planning

Project coordination

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Posting Number: S07312P

Position Title: Executive Assistant to the Chief Director

Functional Title: Executive Assistant to the Chief Director

Department: CBH Chapman

Salary Range: Starting at $70,000 depending on qualifications

Pay Basis: Monthly

Position Status: Regular full-time

Location: Dallas

Desired Start Date: 11/23/2026

Posting Open Date: 10/21/2026

Open Until Filled: Yes

Job Summary

Join a pioneering team at the forefront of one of the most important movements of our time. As brain health emerges as a global priority across science, healthcare, education, defense, and public policy, this role offers the opportunity to contribute to what many are calling the "Decade of the Brain." The Executive Assistant will serve as a trusted strategic partner to the Center's Chief Director, Brain Health Project Co-Leaders, and senior collaborators, supporting initiatives that are transforming how society understands, protects, and strengthens brain health.

Through highly visible programs such as BrainHealthy Campus strategies, Optimal Brain Health for Warfighters, and community-focused initiatives that help individuals achieve measurable "brain gains," the Center is leading a movement to improve cognitive health, resilience, performance, and wellbeing across the lifespan. The Executive Assistant plays a critical role in advancing this mission by coordinating executive operations, facilitating highlevel collaborations, and helping bring visionary programs and partnerships to life. This position requires exceptional organizational skills, discretion, initiative, and the ability to thrive in a dynamic environment where innovation, impact, and purpose intersect. The successful candidate will be energized by supporting leaders who are reshaping the future of brain health and creating meaningful change for individuals, organizations, and society.

Minimum Education and Experience

Bachelor's degree and nine (9) years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Ten or more years of progressively responsible experience supporting senior executives or organizational leaders in a complex, fast-paced environment. Demonstrated discretion in handling confidential and sensitive information, sound judgment, and the ability to anticipate needs, set priorities, and manage multiple time-sensitive assignments with limited supervision. Excellent written and verbal communication skills, with professionalism to interact effectively with executives, advisory board members, donors, academic leaders, and other high-level external stakeholders. Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and experience coordinating complex calendars, domestic and international travel, executive meetings, presentations, events, and special projects.

Experience in higher education, healthcare, research, philanthropy, or a similar mission-driven organization is preferred.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Manage the schedules for the Chief Director and key leaders in the Center.
• Coordinate travel plans of the Chief Director and key leaders in the Center, as needed.
• Coordinate travel plans and meetings for VIP guests to the Center.
• Assist, as needed, executive(s) and key leaders in the Center.
• Liaison for the Chief Director.
• Communicate on the director's behalf with the staff and the external community.
• Oversee special projects, design schedules to achieve a visionary event.
• Assist and serve as the point of contact for the leaders, national steering leaders, and all collaborators of the BrainHealth Project.
• Oversee complicated logistical arrangements to fruition.
• Exercise Strategic decision-making, negotiate with stakeholders to determine essential projects, and budget planning for innovative endeavors.

Physical Demands and Working Conditions

Normal office working conditions. Some travel to local meetings and events may be required.

Additional Information

Remote Work Notice

Work is conducted on-site and in-person.

What We Can Offer

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

• Competitive Salary
• Tuition Benefits
• BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
• AD&D Insurance
• Dental & Vision Plan Options
• Optional Long and Short-term Disability
• TRS Retirement Plan
• Fertility Benefits
• Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us

UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Let us be your employer of choice!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. UT Dallas is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.