Executive Assistant to the CEO, Harborview

UW Advancement Careers; Seattle (WA); On-site; USD 78,000 - 110,000; Full time

Job summary

Harborview Medical Center seeks an Executive Assistant to the Chief Executive Officer to provide high-level administrative support and strategic coordination for the CEO. You will manage schedules, prepare materials, and coordinate meetings and events across hospital leadership and external partners.

The role requires discretion with confidential information, strong communications, and the ability to navigate a dynamic healthcare environment.

Qualifications

• Bachelors degree and 45 years of executive administrative support in a large organization.
• Experience supporting senior leadership (Director level or higher).
• Proficient with Microsoft Office (Excel, Word, Outlook, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint).
• Ability to handle confidential information with tact and discretion.

Responsibilities

• Advance executive priorities and manage scheduling for the CEO, aligning commitments with priorities.
• Coordinate meetings, events, and logistics for committees and hospital activities.
• Plan and implement policies and procedures to support Administration and regulatory compliance.
• Serve as liaison to Board of Trustees, UW leadership, state officials, and community leaders.
• Support executive decision-making with data, issues, and recommendations.
• Draft and finalize professional communications and meeting notes.
• Assist with budget preparation, interpretation, analysis, and monitoring.

Skills

Executive support

Scheduling

Stakeholder management

Budgeting

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Zoom

SharePoint

Job description

Job Description

Executive Assistant to the Chief Executive Officer of Harborview Medical Center.

Work Schedule

• Day Shifts
• Onsite

Position Highlights

• Executive-level assistance and administrative operations support to the Chief Executive Officer of Harborview Medical Center

Primary Job Responsibilities

• Advance executive priorities. Manage scheduling for the HMC CEO, aligning commitments with established priorities to support effective hospital operations.
• Deliver well-coordinated meetings and events. Independently coordinate committee meetings, special events, open forums, and hospital activities, managing accommodations, equipment orders and operation, and logistics.
• Strengthen administrative operations. Independently plan, coordinate, and implement policies and procedures that support HMC Administration and ensure compliance with all regulatory requirements.
• Build strong stakeholder partnerships. Serve as a liaison to the Board of Trustees, University Leadership, State officials—including the Governor’s office—and community leaders. Cultivate relationships and represent HMC in interactions with UW Medicine leaders, King County, the State of Washington, and other community entities.
• Support informed executive decision-making. Independently exercise delegated authority to support senior executives, including the CEO, and manage sensitive, high-priority tasks with discretion. Conduct research, collect data, prepare issues for executive review and elevate as appropriate—including inquiries, comments, and complaints—and provide timely recommendations for action.
• Develop clear, professional communications. Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested.
• Support responsible budget stewardship. As assigned, assist with budget preparation, interpretation, analysis, and monitoring, as well as approval of departmental expenditures.

Requirements

• Bring a strong foundation in executive support. A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
• Contribute your experience supporting senior leadership. Experience reporting to a Director or higher-level leader.
• Put your technology skills to work. Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Handle sensitive information with care. Ability to manage executive-level confidential information with tact, discretion, and diplomacy.
• Navigate a dynamic healthcare environment. Ability to work effectively under pressure, balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting.
• Communicate with clarity and professionalism. Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports.
• Bring sound judgment and initiative. A demonstrated track record of exercising good judgment, taking appropriate initiative, and using discretion within the scope of the role.
• An equivalent combination of education and experience may substitute for stated requirements.

About Harborview Medical Center

As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.

Challenge. Collaboration. Compassion.

Compensation, Benefits And Position Details

Pay Range Minimum

$78,000.00 annual

Pay Range Maximum

$110,004.00 annual

Benefits

Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About Uw Medicine – Where Your Impact Goes Further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.