Executive Assistant to the CEO (Austin, TX - In Office)

Self Publishing, Inc.; Austin, Northern (TX, KY); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

PTO + paid holidays

401(k) option & match

Monthly self-care stipend

Profit share

Job summary

Selfpublishing.com in Austin, TX is seeking an Executive Assistant to support our CEO in-office. You’ll manage the CEO’s calendar, emails, meetings, and travel to keep him focused on high-impact, strategic work.

This role requires 2+ years of EA or Personal Assistant experience, superb organizational skills, strong communication, and a proactive, problem-solving mindset. We offer competitive compensation ($65,000–$105,000), health/dental/vision, PTO, 401(k) with match, a monthly self-care

Qualifications

• 2+ years of Executive Assistant or Personal Assistant experience.
• Based in the Austin metro area, in-person role, 5 days a week.
• Highly organized, detail-oriented, and systems-minded.
• Excellent communicator with strong people skills.
• Self-sufficient, resourceful, and thrives in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar, emails, meetings, and travel.
• Prioritize tasks and communications to keep him focused on key decisions.
• Support with personal tasks to free up time for business growth.
• Handle office operations, resources, and supplies to keep things running smoothly.
• Oversee budgets for travel and operations, driving efficiency and cost savings.
• Assist with reports, presentations, and other business documentation.
• Build out our presence in Austin and help us grow our reputation.
• Maintain confidentiality while managing sensitive information.

Skills

EA experience

In-person role

Organized

Communication

Proactive

Tools

Slack

Asana

HubSpot

Job description

Executive Assistant to the CEO (Austin, TX - In Office)

We help purpose-driven individuals achieve their goals through writing and publishing books. Our mission: help 100,000 people publish a book by 2035 , impacting 120M+ lives through what we call Leveraged Impact. (You can hear more about it in our TEDx talk ).

We’re not just helping people write books...we’re helping them change their lives.

We’ve built one of the highest success rates in online education because we genuinely care...about our authors, their stories, and the ripple effect they create.

Our philosophy:

• It’s not about the book. It’s about what the book does for you.
• Self-publishing isn’t just an option...it’s the best option.

We’re proud to have been named to the INC 5000 list of America’s fastest-growing private companies in 2018, 2019, 2020, and 2022.

Do you love organizing, anticipating needs, and keeping things running seamlessly? We’re looking for a rockstar Executive Assistant to support our CEO so he can stay focused on high-impact, strategic work.

This is a role for someone who thrives in a fast-paced environment, loves solving problems, and gets energy from helping others succeed.

What you’ll do:

• Manage the CEO’s calendar, emails, meetings, and travel.
• Prioritize tasks and communications to keep him focused on key decisions.
• Support with personal tasks to free up time for business growth.
• Handle office operations, resources, and supplies to keep things running smoothly.
• Oversee budgets for travel and operations, driving efficiency and cost savings.
• Assist with reports, presentations, and other business documentation.
• Build out our presence in Austin and help us grow our reputation as one of the fastest-growing companies and best places to work.
• Maintain confidentiality while managing sensitive information.

What we’re looking for:

• At least 2+ years of Executive Assistant or Personal Assistant experience .
• Based in the Austin metro area, within about a 30 minute drive of our West Lake Hills office. This is an in-person role, 5 days a week. We are not able to consider remote or hybrid candidates.
• Highly organized, detail-oriented, and systems-minded.
• Excellent communicator with strong people skills and emotional intelligence.
• Self-sufficient, resourceful, and thrives in a fast-paced environment.
• Love making others’ lives easier with a proactive, anticipatory approach.
• Are obsessed with process-driven solutions.
• Have experience with Slack, Asana, HubSpot.
• Enjoy juggling multiple tasks while keeping everything on track.

Compensation:

$65,000 to $105,000 (depending on qualifications and experience) + earn your way into profit share

• Health, dental, and vision insurance
• PTO + paid holidays
• 401(k) option & match
• Monthly self-care stipend
• A mission-driven team helping people change their lives through books
• Profit share (earn into this)
• Yearly training budget ($1,000's in training & continued education)

Our Culture – The selfpublishing.com Way:

• Honesty & Integrity Always Win
• Fail Fast, Fail Forward, Fail Often
• Everyone is Responsible for Facilitating Change
• Best Is The Standard

The pay range for this role is:

65,000 - 105,000 USD per year (Westlake Office)