Executive Assistant to the CEO
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Benefits offered by this job
Job summary
Just Ingredients seeks an organized Executive Assistant to the CEO, on-site in Orem, Utah. You will own the calendar, prepare materials, coordinate travel, and manage external relations to protect the CEO's time and brand.
Ideal candidates have 5+ years supporting a CEO, strong communication, and the ability to thrive in ambiguity while keeping high discretion and polish in all executive communications.
Qualifications
- Experience supporting a CEO or senior executive in a fast-paced environment.
- Excellent calendar management and ability to triage competing priorities.
- Proven ability to build polished slide decks and briefing materials.
- Demonstrated discretion with confidential information.
Responsibilities
- Own the CEO's calendar end-to-end; defend time and priorities.
- Prepare background materials, talking points, and slide packs for meetings.
- Coordinate travel logistics and itineraries for the CEO.
- Manage external outreach, speaking engagements, and media opportunities.
- Draft and manage executive communications with a consistent brand voice.
- Gatekeep and liaise with internal teams to filter requests.
Skills
Education
Tools
Job description
- Job Location: 1439 N 1380 W - OREM, UT
- Position Type: Full Time
- Education Level: 4 Year Degree
- Salary Range: Undisclosed
- Travel Percentage: Up to 25%
- Job Shift: Any
- Job Category: Executive
- Executive Assistant to the CEO Department: Executive Office
- Location: Orem, Utah - On-Site
- Salary: Competitive, based on experience
At Just Ingredients - a health and wellness e-commerce company - we believe that nourishing your body with real ingredients is essential for living a healthy and fulfilling life. That's why our products are made using carefully selected, whole-food ingredients. And our people are just as real as our ingredients - authentic, collaborative, and dedicated to fostering a workplace that inspires individuals and teams to reach their full potential.
We're looking for an organized, execution-obsessed Executive Assistant who operates as a true right hand to the CEO. This person is loyal, sharp, and deeply invested in the CEO's success, with the judgment to protect the CEO's time, reputation, and brand. You'll build the organization that lets the CEO show up bigger, internally and externally, while filtering out everything that doesn't deserve a seat on the calendar or belongs to another leader. You thrive on ambiguity, pivot fast when priorities shift, and get genuine satisfaction from making complicated things look effortless.
- Own the CEO's calendar end-to-end - proactively scheduling, defending, and re-sequencing time to protect focus on the highest-leverage work.
- Identify and clear conflicts before they happen; strategically triage requests for the CEO's time against what actually matters and critically needs the CEO's approval.
- Prep the CEO ahead of every meeting, call, and appearance - background, topics, talking points, materials, slide packs, and logistics handled in advance.
- Manage outreach and relationship pipelines for speaking events, awards, national recognition opportunities, and guest appearances.
- Research, vet, and package opportunities (speaking, media, awards, community engagement) with clear recommendations so the CEO can decide fast.
- Coordinate community engagement and external relationship-building on the CEO's behalf, representing the CEO's brand and voice accurately.
- Build polished slide packs, board materials, and briefing documents that let the CEO walk into any room and any audience, fully prepared.
- Draft and manage correspondence, follow-ups, and external communications on the CEO's behalf with a consistent, on-brand voice.
- Plan and manage all travel logistics, itineraries, and contingencies, anticipating problems before they become the CEO's problem.
- Act as a gatekeeper and internal connector - triaging incoming requests from leadership and staff, routing what can be handled without the CEO.
- Anticipate needs before they're asked - constantly scanning for what's coming and solving problems before they hit the CEO's desk.
- Maintain absolute discretion with confidential, sensitive, and strategic information.
- Competitive salary based on experience
- Medical, Dental, Life Insurance
- 401K with company matching
- 4 weeks accrued PTO
- Employee discounts
- Fast-paced environment
- Purposeful mission for health and wellness
- Experience 5+ years supporting a CEO, founder, or senior executive in a high-growth or fast-paced environment
- Proven ability to manage complex calendars, competing priorities, and last-minute changes without dropping a ball
- Experience coordinating external-facing opportunities - speaking engagements, media, awards, or partnerships - a strong plus
- Strong slide-deck and document-building skills (PowerPoint/Google Slides) with an eye for polish and clarity
- Excellent written and verbal communication; comfortable representing the CEO externally
- Highly organized, detail-obsessed, and self-directed - you build your own systems rather than waiting to be told
- A problem-solver's instinct: when something breaks, you fix it or find a path around it, fast
- Unquestionable discretion, loyalty, and sound judgment with confidential information
- Willingness to flex hours and travel as needed to support the CEO's schedule
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