Executive Assistant to the CEO

MKS Inc.; Andover (MA); On-site; USD 109,750 - 182,900; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Life and disability insurance

Paid holidays

Sick time

Paid vacation days

Parental leave

Tuition reimbursement

Job summary

MKS Inc. is seeking an exceptional Executive Administrative Assistant to support our President & CEO in a fast-paced environment in Andover, MA.

You will manage complex priorities, coordinate with senior leaders, and liaise with board members, customers, and investors to keep the Executive Office running smoothly. The role requires a BA/BS, 5+ years of executive support, and strong Microsoft 365 skills; MA/ MBA is a plus.

Qualifications

• BA/BS required; MA/MBA a plus.
• 5+ years supporting senior executive/C-suite leadership.
• Proven ability to prioritize and deliver across multiple deadlines in a fast-moving environment.
• Strong communication skills, verbal and written.
• Flexibility to work outside standard business hours as needed.
• Unwavering discretion with highly sensitive information.
• Proficient with Microsoft 365 applications; experience with Adobe/Workday/Boardvantage is a plus.

Responsibilities

• Provide high-level executive administrative support to the President & CEO.
• Own end-to-end logistics for Board of Directors, Board Committee, and Advisory Council meetings.
• Drive Board calendars, agendas, and large-scale events with internal and external stakeholders.
• Manage the CEO's calendar across domestic and international calendars.
• Arrange extensive domestic and international travel and visas, with polished itineraries.
• Act as liaison to external boards and top customers.
• Ensure smooth operation of the Executive Office.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Multitasking

Microsoft 365

Education

BA/BS degree

MBA/MA preferred

Tools

Microsoft 365 (Outlook, PowerPoint, Excel, Word)

Adobe

Workday

Boardvantage

Oracle

Job description

A Day In Your Life at MKS

Are you the person who makes the impossible look effortless? At MKS, curiosity drives innovation. Our technologies enable advancements in everything from 5G and autonomous vehicles to clean water and space exploration.

As we continue to push the boundaries of what's possible, we're seeking an exceptional Executive Administrative Assistant to support our President & CEO. This is a unique opportunity for a highly organized, proactive professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings a calm, confident presence to every challenge. You'll serve as a trusted partner, managing complex priorities, interacting with senior leaders, board members, customers, and investors, and helping keep the Executive Office operating at its best.

You Will Make an Impact By:

• Deliver high-level executive administrative support directly to the President & CEO
• Own end-to-end logistics for Board of Directors, Board Committee, and Advisory Council meetings
• Proactively drive Board calendars, agendas, large-scale events, and off-site meetings with internal and external stakeholders — executives, board members, customers, and investors — along with expense reporting and invoice processing
• Manage the CEO's complex, frequently shifting calendar with full independence, coordinating seamlessly across other executive calendars both domestically and internationally
• Architect extensive domestic and international travel — flights, trains, ground transport, hotels, visas — building polished itinerary packages and troubleshooting real-time travel issues on the fly
• Act as a trusted liaison to external boards and top customers
• Keep the Executive office running smoothly

Skills You Bring:

• BA/BS required; MA/MBA a plus
• 5+ years supporting senior executive/C-suite leadership
• A track record of building complex global travel itineraries
• Exceptional verbal and written communication skillsProven ability to prioritize and deliver across multiple deadlines in a fast-moving environment full of interruptions and shifting priorities
• Flexibility to work outside standard business hours as needed
• Unwavering discretion with highly sensitive and confidential information
• Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Word) required; Adobe, Workday, Boardvantage, or Oracle experience a plus

Physical Demands and Working Conditions:

• Perform activities such as sitting, standing, or typing for extended periods of time
• Regularly requires good manual dexterity and coordination
• Must be able to communicate information and ideas so others will understand
• Must be able to exchange accurate information
• The ability to observe documents and details at close range (within a few feet of the observer)

Compensation and Benefits:

Salary Pay Range: $ 109,750 - $182,900 per year. This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.

At MKS, it is not typical for an individual to be hired at or near the top of the range for the role.

Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable].

Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.].

MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.