Executive Assistant to the CEO

MKS Instruments; Andover (MA); On-site; USD 109,750 - 182,900; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid holidays and vacation

Job summary

MKS Instruments seeks an Executive Administrative Assistant to support the President & CEO, managing complex priorities and high-stakes interactions with senior leaders, board members, customers, and investors.

The role requires proactive calendar management, end-to-end board logistics, and travel planning for domestic and international commitments, with discretion and polished communication.

Qualifications

• BA/BS degree required; MA/MBA a plus.
• 5+ years supporting senior executive/C-suite leadership.
• Strong track record building complex global travel itineraries.
• Exceptional verbal and written communication skills.
• Ability to prioritize and deliver across multiple deadlines in a fast-moving environment.

Responsibilities

• Deliver high-level executive administrative support to the President & CEO.
• Own end-to-end logistics for Board of Directors, Board Committee, and Advisory Council meetings.
• Drive Board calendars, agendas, events, and expense reporting.
• Manage the CEO's complex calendar across domestic and international calendars.
• Architect extensive domestic and international travel arrangements and troubleshoot travel issues.
• Act as liaison to external boards and top customers.
• Keep the Executive office running smoothly.

Skills

Executive support

Calendar management

Prioritization under pressure

Verbal and written communication

Discretion with confidential info

Education

BA/BS degree

MA/MBA a plus

Tools

Microsoft 365 (Outlook, PowerPoint, Excel, Word)

Adobe, Workday, Boardvantage, Oracle

Job description

A Day In Your Life at MKS

Are you the person who makes the impossible look effortless? At MKS, curiosity drives innovation. Our technologies enable advancements in everything from 5G and autonomous vehicles to clean water and space exploration. As we continue to push the boundaries of what's possible, we're seeking an exceptional Executive Administrative Assistant to support our President & CEO. This is a unique opportunity for a highly organized, proactive professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings a calm, confident presence to every challenge. You'll serve as a trusted partner, managing complex priorities, interacting with senior leaders, board members, customers, and investors, and helping keep the Executive Office operating at its best.

You Will Make an Impact By:

• Deliver high-level executive administrative support directly to the President & CEO

• Own end-to-end logistics for Board of Directors, Board Committee, and Advisory Council meetings

• Proactively drive Board calendars, agendas, large-scale events, and off‑site meetings with internal and external stakeholders - executives, board members, customers, and investors - along with expense reporting and invoice processing

• Manage the CEO's complex, frequently shifting calendar with full independence, coordinating seamlessly across other executive calendars both domestically and internationally

• Architect extensive domestic and international travel - flights, trains, ground transport, hotels, visas - building polished itinerary packages and troubleshooting real-time travel issues on the fly

• Act as a trusted liaison to external boards and top customers

• Keep the Executive office running smoothly

Skills You Bring:

• BA/BS required; MA/MBA a plus

• 5+ years supporting senior executive/C-suite leadership

• A track record of building complex global travel itineraries

• Exceptional verbal and written communication skills

• Proven ability to prioritize and deliver across multiple deadlines in a fast-moving environment full of interruptions and shifting priorities

• Flexibility to work outside standard business hours as needed

• Unwavering discretion with highly sensitive and confidential information

• Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Word) required; Adobe, Workday, Boardvantage, or Oracle experience a plus

Physical Demands and Working Conditions:

* Perform activities such as sitting, standing, or typing for extended periods of time

* Regularly requires good manual dexterity and coordination

* Must be able to communicate information and ideas so others will understand

* Must be able to exchange accurate information

* The ability to observe documents and details at close range (within a few feet of the observer)

Compensation and Benefits:

Salary Pay Range: $ 109,750 - $182,900 per year. This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.

At MKS, it is not typical for an individual to be hired at or near the top of the range for the role.

Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable].

Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.].

MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS Inc. and its affiliates and subsidiaries (\"MKS\") is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy‑related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [e-mail].