Executive Assistant to the Area Commander

The Salvation Army Southern Territory; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Benefits

Personal Time Off

Job summary

The Salvation Army Southern Territory is seeking an experienced administrative professional to support the Area Commander's Office in San Antonio. You will manage mail flow, maintain records, and prepare reports while ensuring confidentiality and adherence to office policies.

Ideal candidates hold an Associate’s degree in business administration and have 3+ years of progressively responsible administrative experience, including executive-level support. A valid driver's license may be required.

Qualifications

• Associate’s degree in business administration or related field is required.
• Three years of progressive administrative experience, including executive support.
• Valid driver’s license may be required.
• Any equivalent combination of education and experience is acceptable.

Responsibilities

• Procures, prioritizes, and disseminates all office mail to ensure timely processing.
• Maintains records, databases, logs, and lists with accurate data entry.
• Researches, compiles, and summarizes information for reports and projects.
• Supports executive leadership with Microsoft Office-based documents and presentations.

Skills

Office administration

Microsoft Office

Data entry

Communication skills

Education

Associate's degree in business administration

Tools

Microsoft Excel

PowerPoint

Word

Job description

Job Summary:Performs the day-to-day operational responsibilities for the Area Commander's Office; ensures the accomplishment of the various office tasks in the most efficient and effective manner possible; cross trains and supports all office assignments concentrating on targeted deadlines and quality standards; prepares various routine and special reports to keep the appropriate persons abreast of progress; ensures office operations are in compliance with established departmental policies and procedures; maintains confidentiality.Essential Functions:Procures, prioritizes, and disseminates all office mail to ensure that all mail is processed in a timely and efficient manner; determines which items require special attention and which are routine in nature; prepares routine correspondence not requiring dictation.Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc.Researches, compiles, interprets, and summarizes information for various reports, spreadsheets, surveys, and special projects; research files, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries; prepares information with Microsoft Office by using excel, power point, word.Employee BenefitsMedical, Dental, Vision, and Life insurance CoverageVoluntary Life InsuranceRetirement benefitsPersonal Time OffEducation and Experience:Associate's degree from an accredited college or university in business administration or related field, andThree years with progressive responsibility/experience performing administrative work in a general office environment, with two years experience similar work for executive leadership, or Any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities.License & Certifications:Valid Driver’s License is required.Equal Opportunity Employer: Veterans | Disabled