Executive Assistant to the Administrator, Assigned Counsel Plan

City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York is seeking an Executive Assistant to the Administrator of the Assigned Counsel Plan for the First and Second Departments. The role requires meticulous organization, excellent communication, and the ability to manage multiple projects in a fast-paced environment.

Duties include scheduling, correspondence and briefing preparation, notes for meetings, and ensuring confidential documents are handled properly.

Qualifications

• Bachelor's degree or equivalent and two years of community work experience OR high school diploma with six years of related experience.
• Equivalent combination of education/experience as described above. At least one year of experience under criterion 1.

Responsibilities

• Manage an active calendar of appointments and prioritize conflicting needs.
• Monitor telephone calls, mail, and email messages.
• Prepare agendas, briefings, summaries, meeting documents, and confidential correspondence.
• Provide briefings to the Administrator for internal and external meetings.
• Expedite handling of issues and track priorities/follow-ups.
• Attend meetings and take notes for distribution to staff.
• Oversee day-to-day office operations and ensure key correspondence is read and signed.
• Facilitate smooth communication between the Administrator, ACP staff, panel members, and stakeholders.
• Perform other duties as requested.

Skills

Excellent communication

Organizational skills

Scheduling management

Written communication

Education

Bachelor's degree

Tools

MS Office

Calendar software

Job description

Job Description

ABOUT THE OFFICE: Pursuant to Article 18-B of the County Law, the Assigned Counsel Plan (ACP), in consultation with the Presiding Justices of the First and Second Appellate Divisions, has been providing quality legal services to indigent people since 1966. All services provided by ACP are funded by the New York State Office of Indigent Legal Services (ILS) and the City of New York through the Mayor’s Office of Criminal Justice (MOCJ). ACP provides compensation to private attorneys representing indigent clients charged with criminal offenses. Attorneys are assigned matters by the ACP when a conflict exists prohibiting the institutional providers from providing representation.

ABOUT THE ROLE: The Assigned Counsel Plan is seeking a detail-oriented individual with excellent communication and organizational skills to serve as an Executive Assistant to the Administrator of the Assigned Counsel Plan for the First and Second Department. The Executive Assistant’s duties will span a range of responsibilities including scheduling, correspondence, meeting preparation and participation, research, and other key office functions and administrative tasks. The ideal candidate should be able to work in a fast-paced environment, effectively manage initiatives and multiple projects simultaneously, think critically, digest and interpret information quickly as well as have excellent communication and writing skills in this highly visible role.

• Manage an active calendar of appointments and prioritize conflicting needs.
• Monitor telephone calls, mail, and email messages.
• Prepare agendas, briefings, summaries, meetings for documents, and correspondence that may be confidential.
• Provide briefings to the Administrator in preparation for internal and external meetings and activities.
• Expeditiously handle incoming issues and proactively track priorities and follow up items.
• Attend meetings and take notes for distribution to staff.
• Oversee day-to-day office operations, such as ensuring the Administrator has read and signed key correspondence.
• Provide a bridge for smooth communication between the Administrator, ACP staff, panel members, and all internal and external stakeholders.
• Perform other duties as requested by the Administrator.

The Executive Assistant role is both challenging and exciting, providing an introduction to key indigent defense issues and stakeholders involved in the Criminal Justice system.

COMMUNITY COORDINATOR - 56058

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.