Executive Assistant for the Administrator - Indigent Defense

City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York is seeking an Executive Assistant to the Administrator of the Assigned Counsel Plan for the First and Second Departments. The role requires meticulous organization, excellent communication, and the ability to manage multiple projects in a fast-paced environment.

Duties include scheduling, correspondence and briefing preparation, notes for meetings, and ensuring confidential documents are handled properly.

Qualifications

• Bachelor's degree or equivalent and two years of community work experience OR high school diploma with six years of related experience.
• Equivalent combination of education/experience as described above. At least one year of experience under criterion 1.

Responsibilities

• Manage an active calendar of appointments and prioritize conflicting needs.
• Monitor telephone calls, mail, and email messages.
• Prepare agendas, briefings, summaries, meeting documents, and confidential correspondence.
• Provide briefings to the Administrator for internal and external meetings.
• Expedite handling of issues and track priorities/follow-ups.
• Attend meetings and take notes for distribution to staff.
• Oversee day-to-day office operations and ensure key correspondence is read and signed.
• Facilitate smooth communication between the Administrator, ACP staff, panel members, and stakeholders.
• Perform other duties as requested.

Skills

Excellent communication

Organizational skills

Scheduling management

Written communication

Education

Bachelor's degree

Tools

MS Office

Calendar software

Job description

City of New York is seeking an Executive Assistant to the Administrator of the Assigned Counsel Plan for the First and Second Departments. The role requires meticulous organization, excellent communication, and the ability to manage multiple projects in a fast-paced environment.

Duties include scheduling, correspondence and briefing preparation, notes for meetings, and ensuring confidential documents are handled properly.