Executive Assistant to Research Leaders

New York Genome Center; City of Niagara Falls (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

Telework options for some positions

Job summary

The New York Genome Center is seeking an Executive Assistant, Faculty to provide administrative support for two research groups and their leaders. You will manage calendars, arrange meetings and travel, and coordinate reimbursements while ensuring confidential handling of information.

Responsibilities include maintaining group websites, supporting teaching activities, and coordinating with NYGC and partner institutes. Strong writing and tech skills with an undergraduate degree are preferred.

Qualifications

• 2+ years of administrative experience, calendar maintenance and note-taking.
• Strong writing and editing skills with attention to detail.
• Proficiency with MS Office and modern communication tools; discretion with confidential information.

Responsibilities

• Manages complex calendars of group leaders and schedules meetings and interviews.
• Coordinates events, travel arrangements, and attendee logistics; prepares itineraries.
• Processes expense reimbursements and tracks expenses.
• Maintains group websites and supports teaching activities and course calendars.
• Attends meetings, takes notes, and follows up on action items; liaises with NYGC and partner institutes.

Skills

Calendar management

Writing & editing

Communication skills

Independent judgment

Education

Undergraduate degree preferred

Tools

MS Office (Outlook, Word, Excel)

Slack

Gemini/ChatGPT

Job description

The New York Genome Center is seeking an Executive Assistant, Faculty to provide administrative support for two research groups and their leaders. You will manage calendars, arrange meetings and travel, and coordinate reimbursements while ensuring confidential handling of information.

Responsibilities include maintaining group websites, supporting teaching activities, and coordinating with NYGC and partner institutes. Strong writing and tech skills with an undergraduate degree are preferred.