Executive Assistant to Police Chief

City of Colton; Colton (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Colton seeks an Executive Assistant to the Chief of Police to provide high-level secretarial and administrative support. The role handles sensitive police matters, coordinates calendars, and drafts reports and legal documents for the Police Chief and department staff.

Ideal candidates have 4+ years in senior secretarial roles, strong English skills, and the ability to work independently with discretion and accuracy in a public safety environment.

Qualifications

• Four years of increasingly responsible secretarial/clerical experience and a high school diploma with secretarial coursework.
• Proficiency in English usage, spelling, grammar and punctuation.
• Ability to work independently and handle confidential information.

Responsibilities

• Perform confidential duties for the Police Chief and department staff.
• Screen calls, visitors and mail; manage calendars and appointments.
• Prepare reports, contracts, and other documents for Council meetings and investigations.
• Independently compose correspondence and reports; handle special projects.

Skills

Typing speed

Dictation

Organization

Communication

Education

Four years of secretarial/clerical experience with high school diploma

Job description

The City of Colton Police Department is recruiting to establish an eligibility list for a future vacancy. We are seeking an innovative, motivated, and organized individual with a passion for public safety and serving others. This position provides essential support to the Police Chief and serves as a key liaison between the Chief and department staff.

DEFINITION:
Under the direction of the Chief of Police, performs a variety of highly responsible secretarial and administrative duties.

DISTINGUISHING CHARACTERISTICS:
The Executive Assistant to the Chief of Police is the highest level class in the secretarial class series. This classification is distinguished from the Executive Assistant class by requiring complex, responsible and sensitive duties relating to police, criminal and civil matters and providing administrative and secretarial support to the Police Chief.ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Perform a wide variety of complex, responsible and confidential duties for Police Chief.
• Screen calls, visitors and mail.
• Interpret City policies, rules and regulations in response to inquiries and complaints; refer inquiries as appropriate.
• Independently respond to letters and general correspondence; compose correspondence and reports.
• Compile confidential reports and personnel material on police applicants to include polygraph, medical exams, psychological exams, financial and background history.
• Has security clearance to access federal, state and local computer systems for investigations.
• Prepare criminal investigation reports related to department personnel.
• Make travel arrangements, maintain appointment schedules and calendars and arrange meetings, conferences and civic functions.
• Inform the Police Chief of pertinent legislation, news events and other related matters.
• Take and transcribe oral dictation from shorthand notes or dictating machine; operate office equipment.
• Type and assemble reports, manuals, newsletters and other materials and distribute to staff.
• Write and prepare reports and various materials for Council meetings.
• Prepare preliminary office budget; process Requests for Payment; and monitor office budget expenditures.
• Type agreements, contracts, ordinances, resolutions, legal documents, MOU's, Skelly letters and reports.
• Research, compile and analyze data for special projects and various reports.
• Maintain prompt and regular attendance.
• Perform other related duties as required.

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Executive Assistant to the Chief of Police. A typical way of obtaining the required qualification is to possess the equivalent of four years of increasingly responsible secretarial and clerical experience and a high school diploma supplemented by specialized secretarial courses.

License/Certificate:
Possession of a valid class C California driver's license.

Knowledge of:
Police Reports and documents.
Police background investigations.
Police personnel investigations.
English usage, spelling, grammar and punctuation.
Modern office methods, procedures and equipment.
Letter and report writing.
Organization, procedures and operating details of the City.

Ability to:
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Interpret and apply administrative policies, laws and rules.
Work independently in the absence of supervision.
Analyze situations carefully and adopt effective courses of action.
Compile and maintain complex and extensive records; prepare reports.
Understand and carry out oral and written directions.
Work cooperatively with other departments, City officials and outside agencies.

Skill to:
Type at a speed necessary for adequate job performance.
Take dictation at a speed necessary for adequate job performance.Recruitment and Selection Process:

How to apply: Submit an original online application at governmentjobs.com/careers/coltonca. The filing deadline is Thursday, October 29, 2026, at 11:59 p.m. Recruitment may close sooner if a sufficient number of applications is received or when 75 applications have been received, whichever comes first.

Selection steps:

1. Application review
2. Oral board interview
3. Chief Interview

Conditions of employment: A job offer is contingent upon successful completion of a background check, which may include a Department of Justice fingerprinting, a psychological evaluation, a polygraph evaluation, a pre-employment medical examination, and a Chief’s oral interview.

The provisions of this announcement do not constitute an express or implied contract. The City may modify or revoke any provision without notice.

Equal Opportunity Employer: The City of Colton encourages applications from bilingual candidates, women, minorities, and persons with disabilities. Reasonable accommodation is available to applicants with disabilities upon request.

In accordance with the Immigration Reform and Control Act of 1986, new employees must provide documentation verifying their identity and authorization to work in the United States.