Executive Assistant to Parks & Recreation Leadership

Ventura, City of (CA); Ventura (CA); On-site; USD 73,000 - 89,000; Full time

Benefits offered by this job

Competitive pay

Professional development

Vacation & Holidays

Deferred compensation

CalPERS retirement

Tuition reimbursement

Bilingual pay

Job summary

The City of Ventura is hiring an Executive Assistant in the Parks and Recreation Department to provide high-level administrative support to an executive. The role includes calendar management, travel planning, purchasing, and expense reporting, with additional HR tasks in Workday and records coordination.

Ideal candidates bring experience in fast-paced environments, proficiency with documentation tools, and a commitment to accuracy in reports and public records.

Qualifications

• High school graduate with strong keyboarding skills.
• Experience providing advanced clerical/administrative support.
• Ability to manage calendars, meetings, and travel.
• Familiarity with HR processes and records management.

Responsibilities

• Provide administrative support to executive leadership, including calendar management, meeting coordination, travel, purchasing, and expense reporting.
• Support recruitment activities, interview scheduling, candidate communications, and onboarding in Workday.
• Track evaluations, mandatory training, TB testing, and other HR-related requirements.
• Prepare and submit staff reports, agendas, minutes, notices, and presentations; act as recording secretary and manage documents in SharePoint/OnBase.
• Coordinate incident reports, workers' compensation and public claims, and training records with relevant departments.
• Process public records requests, maintain departmental records, and ensure retention procedures.
• Collaborate on public information, social media content, community engagement, and events.
• Organize meetings across divisions and provide general administrative support.

Skills

Keyboarding

Calendar management

Administrative support

HR coordination basics

Education

High school diploma or equivalent

Tools

Workday

Job description

The City of Ventura is hiring an Executive Assistant in the Parks and Recreation Department to provide high-level administrative support to an executive. The role includes calendar management, travel planning, purchasing, and expense reporting, with additional HR tasks in Workday and records coordination.

Ideal candidates bring experience in fast-paced environments, proficiency with documentation tools, and a commitment to accuracy in reports and public records.