Executive Assistant to General Counsel

Solomon Page; New York (NY); Hybrid; USD 115,000 - 125,000; Full time

Job summary

A global financial services firm in Midtown Manhattan seeks a Full-Time Executive Assistant to support a Senior Managing Director and General Counsel. This role involves providing high-level administrative support, managing schedules, and coordinating travel, offering a competitive salary and a hybrid work schedule.

Benefits

Competitive compensation package

Built-in paid overtime

AMAZING benefits/perks, including free seamless lunch

6 weeks per year work from anywhere

Qualifications

• Minimum 5-10+ years of applicable high-level executive administrative experience.
• Intellectually curious and lifelong learner.
• Able to work in a fast-paced environment with high discretion.

Responsibilities

• Provide high-level executive administrative support to Senior Managing Director/General Counsel.
• Manage and maintain schedules, including travel and logistics.
• Act as the liaison between internal and external parties.

Skills

Organized

Detail-oriented

Proactive

Interpersonal skills

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Direct message the job poster from Solomon Page

A Global Billion-Dollar Alternative Asset Manager/Private Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support their Senior Managing Director/General Counsel/Chief Sustainability Officer (90% EA/10% PA). This is primarily a 1:1 support role with additional ad hoc support for 2-4 legal and compliance professionals. The position is open as the current EA lives in Los Angeles, CA, although the GC and EA have a great relationship, they really need this person to be based in NYC. The GC is amazing – she has high standards, but she is great to work for, great to learn from, and super communicative! She really partners with her EA so there is a lot of ownership in this role and this person must be able to get in front of her and manage timelines. Candidates must have a minimum of 5-10+ years of applicable high-level executive administrative experience supporting a senior- or C-level executive, ideally within financial services but open to industry (legal and/or finance is not required), and a Bachelor’s degree is required/a must. Ideal candidates should be extremely polished and professional, organized, detail-oriented, proactive, able to gatekeep, anticipate needs, prioritize, and take charge in a supportive way, and possess excellent interpersonal and communication skills (both verbal and written – executive is a stickler for grammar). This is a wonderful opportunity to support a fantastic executive at a best-in-class firm that offers a competitive compensation package and a 3/2 hybrid work schedule!

• Salary depends on experience (115-125k base), plus BUILT-IN paid overtime (approx. 20k on top of the base as this person will work through lunch) and discretionary bonus eligibility (target 15-20%). AMAZING benefits/perks, including free seamless lunch,
• Hours are 8:30am-5:30/6:00pm, with flexibility to work overtime as needed. Hybrid work schedule. 3 days (Tuesday – Thursday) in office / 2 days (Mondays/Fridays) remote. 6 weeks per year work from anywhere/remotely (specifically scheduled for 4th of July week, etc.)
  
  
  

Responsibilities:

• Provide high-level executive administrative support primarily to Senior Managing Director/General Counsel/Chief Sustainability Officer, with additional ad hoc support to the team of 2-4 legal and compliance professionals.
• Manage and maintain the General Counsel’s schedule, including some travel and conferences, scheduling appointments, coordinating meetings, and reprioritizing as necessary using sound judgement and tact.
• Coordinate domestic and international travel arrangements and all necessary details/logistics.
• Prepare, process, and submit expense report in a timely manner.
• Answer phones and initiate responses promptly – excellent manners and ability to screen calls.
• Keep track of calls, meetings, and emails that require reminders and follow up.
• Act as the liaison between the internal and external parties; meet and greet guests.
• Tech-savvy user of software to prepare and edit reports, presentations, and correspondence.
• Maintain both individual and Firm contact databases.
• Maintain an organized electronic and physical file system (business and personal).
• Assist with event planning for the team – twice a year larger events and quarterly small team events (mini golf, dinners, etc.).
• Help with any ad hoc tasks and projects, as requested.
• Integrate into General Counsel’s personal life with travel planning, scheduling, and calendars.
  
  
  

Required Qualifications:

• Minimum 5-10+ years of applicable high-level executive administrative experience supporting a senior or C-level executive(s) required.
• Bachelor’s degree is required; intellectually curious and lifelong learner.
• Highly professional, polished, confident, energetic, and outgoing with a great attitude and flexible mentality.
• Very high level of discretion and confidentiality required.
• Exceptional interpersonal and communication skills (both written and oral).
• Highly organized and detail oriented – checks work for accuracy, grammar, spelling, punctuation, etc.
• Ability to work and thrive in a fast-paced environment.
• Effective at prioritizing and handling a busy workload.
• Proactive; ability to be forward thinking and plan ahead.
• Team player, good listener, and level-headed
• Experienced with Microsoft Office Suite and willing to learn other applications/technologies as needed.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Banking, and Investment Banking

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