Executive Assistant to Founders at Fast-Growing Coaching Startup

Bloom Talent; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401K with match

Flexible PTO

Job summary

Bloom Talent is seeking an Executive Assistant to support founders and initiatives from Chief of Staff. You’ll own calendar management and event logistics for founder dinners hosted in New York and San Francisco, manage the coaching pipeline from intro call scheduling through contracts and invoicing, and provide calendar and inbox support for the CEO with an eye toward eventually owning his inbox outright.

Someone who is fast, detail-obsessed, and confident pushing back on busy founders and CEOs

Qualifications

• 3-5+ years of experience supporting founders/CEOs in fast-paced startups.
• Ability to push back on busy executives when priorities clash.
• Exceptional speed and attention to detail with a no-slip mentality.
• Strong written communication and executive-facing drafting skills.
• Thrives in unstructured, fast-moving environments and self directs.

Responsibilities

• Manage founders' calendars and reschedule with confidence as priorities shift.
• Own event logistics for monthly dinners in New York and San Francisco.
• Oversee end-to-end coach-client pipeline: intro calls, contracts, invoicing.
• Provide CEO inbox support, starting with triage and drafting.
• Follow internal playbooks and identify process improvements.
• Support ad hoc administrative needs as the team scales.

Skills

Calendar management

Event planning

Pipeline management

Inbox management

CRM tools

Google Workspace

Notion

Tools

Google Workspace

Notion

CRM systems

Job description

Fast-growing, VC-backed executive coaching company is looking for an Executive Assistant to support their Founders and initiatives from Chief of Staff. In this role, you'll own calendar management and event logistics for founder dinners hosted in New York and San Francisco, manage the coaching pipeline from intro call scheduling through contracts and invoicing, and provide calendar and inbox support for the CEO with an eye toward eventually owning his inbox outright. Someone who is fast, detail-obsessed, and confident pushing back on busy founders and CEOs who try to cancel or reschedule. This is an in-office role, 5 days/week, based in Brooklyn's Williamsburg neighborhood. 100-140K DOE + medical/dental/vision, 401K with match, and flexible PTO.

Responsibilities

• Manage calendars for the Founders and Chief of Staff, prioritizing and rescheduling with confidence as needs shift throughout the day.
• Own event logistics for monthly founder dinners hosted in New York and San Francisco, including venue coordination, guest list management, and day-of execution.
• Manage the coach-client pipeline end to end, scheduling intro calls, sending prep materials to clients and coaches, and tracking contracts, invoices, and payments through completion.
• Own inbox management for the CEO, starting with triage and drafting and growing into full ownership of his inbox over time.
• Follow detailed internal playbooks precisely while flagging opportunities to improve them as you learn the business.
• Support ad hoc administrative and operational needs as the team scales.

Qualifications

• 3-5+ years of experience supporting a founder, CEO, or Chief of Staff in a fast-paced environment, ideally at an early-stage startup.
• Comfortable pushing back on busy executives and clients, and confident holding your ground when priorities are at stake.
• Exceptional speed and attention to detail, with a genuine "nothing slips through the cracks" mentality.
• Strong written communication skills, with the ability to draft on behalf of an executive.
• Thrives in an unstructured, fast-moving environment rather than one built on rigid process.
• Proactive and self-directed, able to ramp quickly and figure out what needs to happen without being told.
• Comfortable with in-office work five days a week and general availability outside of standard hours when something urgent comes up.
• Proficient with Google Workspace, Notion, and CRM tools, and comfortable learning new systems quickly.