Executive Assistant to Founder of Beauty Brand

Pocketbook Agency; Los Angeles (CA); Hybrid; USD 150,000 - 180,000; Full time

Job summary

An innovative beauty brand is seeking a highly organized Executive Assistant to support its visionary Founder in Los Angeles. This pivotal role involves managing schedules, coordinating travel, and ensuring effective communication with stakeholders. The ideal candidate thrives in a fast-paced environment, demonstrating discretion and emotional intelligence while juggling multiple priorities. Join a dynamic team where your contributions will directly impact brand initiatives and high-level meetings. If you are proactive, detail-oriented, and ready to make a difference, this opportunity is perfect for you.

Qualifications

• 8-10 years supporting a high-level executive in a fast-paced environment.
• Ability to manage multiple time-sensitive projects with discretion.

Responsibilities

• Provide seamless administrative support including calendar management and travel coordination.
• Serve as a primary liaison between the Founder and stakeholders.

Skills

Organizational Skills

Discretion

Emotional Intelligence

Proactive Problem Solving

Tools

Google Suite

Outlook

Keynote

Excel

Job description

We are seeking a highly organized, intuitive, and resourceful Executive Assistant to support a Founder of a beauty brand based in Los Angeles, CA. This role is pivotal in ensuring the Founder operates at her highest level, serving as a strategic gatekeeper, thought partner, and trusted extension of her office. The ideal candidate is poised, calm under pressure, and thrives in a fast-moving, high-demand environment where discretion and foresight are paramount.

Key Responsibilities:

• Provide seamless administrative support including calendar and schedule management, travel coordination, meeting preparation, task prioritization, and digital file organization
• Serve as a primary liaison between the Founder and internal/external stakeholders, ensuring professional, discreet, and prompt communication
• Partner cross-functionally with internal teams to synthesize and present relevant information for clear, confident decision-making
• Support brand-facing initiatives such as product launches, press interviews, events, and high-level meetings
• Oversee the Personal Assistant to the Founder, ensuring aligned communication and productivity across the Founder’s personal and professional priorities
• Work closely with the Founder’s estate team, PR team, personal publicist, and other close collaborators to maintain a synchronized schedule and workflow
• Join meetings, take accurate and thoughtful notes, and keep track of key due dates and deliverables
• Maintain the highest level of confidentiality and integrity at all times

Qualifications:

• Minimum 8–10 years of experience supporting a high-level executive, preferably in a founder-led or fast-paced environment
• Based in Los Angeles, with flexibility for in-person support as needed
• Demonstrated discretion, emotional intelligence, and sound judgment
• Exceptionally organized and detail-oriented, with the ability to manage multiple time-sensitive projects
• Proficient in Google Suite (Slides, Docs, Sheets), Outlook, Keynote, and Excel
• Composed under pressure, highly proactive, and capable of anticipating and meeting executive needs with little direction

Location: Los Angeles, CA (Remote with in-person flexibility on the Westside)

Compensation: $150,000 – $180,000 depending on experience.