Executive Assistant to Facilities Leadership

UF Health; Gainesville (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

UF Health in Gainesville, FL is seeking an experienced administrative professional to provide high-level support to the Vice President Facility Management & Safety Ops and the facilities leadership team. The role requires handling sensitive information, coordinating complex calendars, and preparing meetings with professionalism.

Ideal candidates will bring strong organizational and communication skills, proficiency with Word, Excel, Access, Teams/Zoom, and OneDrive, and the ability to work

Qualifications

• High school diploma or equivalent required.
• Five (5) years of progressively responsible admin experience.
• Experience with word processing, spreadsheets, TEAMS/Zoom and OneDrive.
• Strong written and verbal communication skills.
• Ability to exercise independent judgment and discretion.
• Associate's degree may substitute for experience.

Responsibilities

• Provide administrative support to senior facilities leadership.
• Coordinate and manage complex schedules and meetings.
• Prepare and distribute meeting agendas and minutes.
• Oversee administrative assignments across multiple topics.
• Act as liaison between internal departments and facilities division.
• Maintain confidential information with discretion.
• Handle office organization, file management and communications.

Skills

Communication

Organizational skills

Independent judgment

Analytical skills

Clerical skills

Education

High school diploma or equivalent

Associate's degree may substitute for experience

Tools

Excel

Access

Microsoft Teams

Zoom

OneDrive

Job description

UF Health in Gainesville, FL is seeking an experienced administrative professional to provide high-level support to the Vice President Facility Management & Safety Ops and the facilities leadership team. The role requires handling sensitive information, coordinating complex calendars, and preparing meetings with professionalism.

Ideal candidates will bring strong organizational and communication skills, proficiency with Word, Excel, Access, Teams/Zoom, and OneDrive, and the ability to work