Executive Assistant to Division VP Deputy Director II

CNA Corporation; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

CNA Corporation seeks an Executive Assistant to the Division VP Deputy Director II in Arlington, VA. The role supports high-level executives, manages calendars, travel, and communications while ensuring operational efficiency and compliance with security requirements.

The ideal candidate has a Bachelor’s degree and at least 5 years of senior administrative experience, with strong organizational and communication skills, and the ability to obtain a security clearance.

Qualifications

• Bachelor's degree or equivalent combination of education and/or work experience.
• Minimum of 5 years' high level administrative experience, including conference planning.
• Strong oral and written communication skills, organizational skills and technical skills.
• Detail oriented with ability to manage multiple priorities.
• Knowledge of Naval and Marine Corps terminology.
• Ability to obtain and maintain a security clearance.

Responsibilities

• Maintain partnership with Division VP/Director to protect executive time and ensure smooth daily operations.
• Provide administrative support to Division VP and Deputy Director, manage calendars and prioritize tasks.
• Monitor division priorities to meet deadlines and production standards.
• Prepare and edit correspondence, reports, and presentations with high accuracy.
• Analyze and improve administrative processes and workflows.
• Provide direction and mentor junior administrative staff.
• Build and maintain relationships with internal teams and external partners.
• Coordinate executive interactions with high-level officials and corporate staff.
• Arrange extensive national and international travel with orders and security clearances; prepare expense vouchers.
• Plan and organize logistics for conferences and major events.
• Perform other duties as assigned.

Skills

Microsoft Office

Oral & Written

Organizational skills

Detail oriented

Naval terminology

Problem solving

Work under pressure

CNA policies

Flexibility

Education

Bachelor's degree

Job description

Executive Assistant to Division VP Deputy Director II

CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America

Job Description

Posted Monday, August 24, 2026 at 4:00 AM

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are lookingfor creative and innovative individuals to help carry out our mission.

JOB DESCRIPTION AND/OR DUTIES

1. Maintain a partnership with the Division VP/ Director to protect the executive’s time, manage crucial information, and ensure daily operations run smoothly so that leadership can focus on strategic issues. Anticipate the Division VP/ Director’s needs and proactively address potential challenges or opportunities.

2. Provide overall administrative support to Division Vice President, Division Deputy and/or Research Program Director., including maintaining informational databases and files, managing calendar and assisting with time management and prioritization of tasks.

3. Maintain awareness of Division priorities to ensure effective time management and compliance with deadlines, deliverables, and production standards.

4. Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.

5. Analyze and improve administrative business processes and workflows.

6. Provide direction and mentor junior administrative staff, including workload management.

7. Build and maintainstrong relationships with internal teams, external partners, and other stakeholders.

8. Coordinate executive interactions with many high-level individuals including foreign dignitaries, flag officers, and corporate management staff.

9. Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.

10. Plan and organize logistics for conferences and other major events.

11. Perform other duties as assigned.

JOB REQUIREMENTS

1. Education: Bachelor's degree or equivalent combination of education and/or work experience.

2. Experience: Minimum of 5 years' high level administrative experience, including conference planning.

3. Skills:

• Microsoft Office
• Strong oral and written communication skills, organizational skills and technical skills
• Detail oriented
• Knowledge of Naval and Marine Corps terminology
• Ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative
• Ability to anticipate and solve problems
• Flexibility in dealing with changing priorities and willingness to work extra hours when needed
• The in-depth knowledge of CNA policies and procedures or ability to learn them quickly.

4. Other: Must be able to obtain and maintain a security clearance.

5. Remote/Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements.

CNA offers competitive salaries and a comprehensive benefits package, which includes health, dental, and vision insurance, life and disability insurance, and a 403(b) retirement plan with employer matching. Additionally, we provide generous paid time off programs to promote a health work-life balance. Eligibility for these benefits varies based on employment classification.

CNA is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service and protected veterans, or other non-merit based factors. In addition to federal legal requirements, CNA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs. For more information about EEO protections, please view the EEO is the law posters here: "EEO is the Law" Poster" ,"EEO Poster Supplement" . The pay transparency policy is available here:Pay Transparency Nondiscrimination Poster .To be considered for hire, all individuals applying for positions with CNA are subject to a background investigation. For positions requiring access to classified information, U.S. citizenship is required. Individuals will also be subject to an additional government background investigation, and continued employment eligibility is contingent upon the ability to obtain and maintain an active security clearance.

CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America