Executive Assistant to CTO

EngineersOfAI; San Francisco (CA); Híbrido; USD 120.000 - 180.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Remote work up to 4 weeks/year

Descripción de la vacante

Brex in San Francisco is seeking an Executive Assistant to support the CTO, driving engineering initiatives and operational rigor across the organization.

You will manage complex calendars, coordinate travel, prepare materials, and partner with engineering leaders and cross-functional teams to keep initiatives moving. The role emphasizes using AI tools to scale impact and requires discretion and strong business judgment. This hybrid role combines in-office collaboration with flexible remote work.

Formación

• Strong business judgment and problem-solving abilities.
• Excellent organizational and time-management skills.
• Curiosity about technology and AI with a readiness to automate workflows.
• Comfort with ambiguity and ability to manage multiple workstreams discreetly.
• Proactive communication and cross-functional partnership skills.

Responsabilidades

• Manage the CTO’s calendar across time zones, including internal/external meetings and travel.
• Prepare agendas, presentations, materials, and follow-ups for meetings.
• Support key programs and cross-functional initiatives to strengthen alignment.
• Coordinate team and All Hands meetings, capture notes, track actions, and drive accountability.
• Plan events and large‑scale programs, including company-wide initiatives such as Brex's hackathon.

Conocimientos

Calendar management

Travel coordination

Executive support

Cross-functional collaboration

AI tooling

Meeting preparation

Herramientas

Google Workspace

Slack

PowerPoint

Descripción del empleo

Why join us

Brex is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, Brex enables founders and finance teams to accelerate operations, gain real-time visibility, and control spend effortlessly. Brex's AI-native automation and world-class service eliminate manual expense and accounting tasks for customers so they can focus on what matters most. Tens of thousands of the world's best companies run on Brex, including DoorDash, Coinbase, Robinhood, Zoom, Plaid, Reddit, and SeatGeek.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.

Executive Operations at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you'll do

As the Executive Assistant to the Chief Technology Officer (CTO), you will provide comprehensive, high-leverage support to help drive Brex's engineering strategy and next phase of growth. You will manage the day-to-day operations of their executive office, ensuring seamless communication, strong cross-functional alignment, and operational rigor across engineering.

You will be the steward of their time, managing complex calendars, prioritizing high-impact meetings, coordinating travel and executive engagements, and ensuring follow-through on critical initiatives. You will collaborate closely with engineering leaders and cross-functional partners to keep initiatives moving and ensure the CTO's priorities are reflected across the organization.

In addition to core operational excellence, you will be asked to leverage AI tools to scale your own impact and the CTO’s capacity. This goes beyond just synthesizing meeting notes and drafting communications. You should bring excitement and curiosity around AI to automate workflows, support programs, and increase efficiencies across the department.

This role requires strong business judgment, exceptional organizational skills, genuine curiosity about technology and AI, comfort with ambiguity, and the ability to manage multiple workstreams with discretion and professionalism.

Where you'll work

This role will be based in our San Francisco office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities

• Manage and prioritize the CTO’s calendar across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.
• Ensure the CTO is strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow-ups
• Partner across the broader EPD organization to support key programs, communications, culture initiatives, organizational operations, planning processes, and strategic initiatives that strengthen alignment, engagement, and execution at scale.
• Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.
• Plan and execute team events, offsites, strategy sessions, and large-scale organizational programs, including company-wide initiatives such as Brex's hackathon, coordinating across stakeholders to drive successful execution and engagement.