Executive Assistant to CSDO

Ultimate Staffing Services; San Jose (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to the CSDO in San Jose, CA. You will support the COO or CSD and Senior Management with minutes, reports, letters, and correspondence.

You will manage calendars, travel, and communications, handle day-to-day problems, and assist in special projects while ensuring confidentiality and efficiency.

Qualifications

• Supports day-to-day administrative tasks for executives.
• Prepares reports, letters, and memos as needed.
• Manages calendars, meetings, travel, and correspondence.

Responsibilities

• Day-to-day administrative functions and handling diverse projects.
• Prepare meeting minutes, reports, and other documents for senior management.
• Handle walk-up, phone interactions, travel arrangements, calendars, and emails.
• Coordinate with departments on administrative matters and projects.

Skills

Administrative support

Calendar management

Travel arrangements

Written & verbal communication

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Executive Assistant to CSDO (JN -082026-429321) San Jose, California

Duties include:

• Responsible for day-to-day administrative functions of routine nature to complex special projects that require the ability to organize and communicate information.
• Provides administrative support to the COO or CSD and Senior Management such as prepare meeting minutes, reports, letters, memos and other correspondence.
• Provides support to include handling walk-up, phone interactions, and maintaining calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations.
• Performs a range of operational support activities to include but not limited to research and analysis on specific issues, special project oversight, and serving as liaison with other departments on basic administrative or operational matters.
• Compiles a variety of narrative, statistical, financial and other documentation as needed for various reports.
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
• Provides assistance and support in problem solving, project planning and management, and the development and execution of administrative and operational goals and objectives as requested.
• Track and report on Operations measures and targets
• Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of Operations
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Work flexible schedule and overtime as necessary.

Secondary Responsibilities:

• Attend workshops, training and meetings as needed, and as requested.
• Perform other related duties as assigned by supervisor.