Executive Assistant to Chief Officer - Multilingual Education

Chicago Public Schools; Chicago, Northern (IL, KY); Hybrid; USD 50,000 - 68,000; Full time

Job summary

Chicago Public Schools (CPS) seeks an Executive Assistant to the Chief Officer of the Office of Multilingual-Multicultural Education (OMME). The role supports day‑to‑day operations, maintains schedules, and liaises with government agencies, CPS offices, and external partners.

This full‑time, non‑exempt position pays hourly for time worked. Responsibilities include triage of inquiries, event coordination, procurement processing via Oracle, payroll and budget support, and maintaining electronic

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• Minimum three (3) years of professional admin or customer service experience.

Responsibilities

• Serve as the initial point of contact for office inquiries and triage issues.
• Coordinate logistics and assist with district events and programs.
• Coordinate, review, and prepare all office procurement needs via Oracle and other systems.
• Prepare and manage payroll, reimbursements, and purchase orders for the Office staff.
• Monitor and track budget expenditures, maximize resources and prevent overages.
• Develop and maintain electronic records systems for correspondence and office records.
• Support coordination of the Office's relationships with networks, schools, departments and external partners.
• Manage scheduling with internal and external stakeholders.
• Support compliance and regulations with funders and district-wide expectations.
• Perform additional ad hoc duties as assigned.

Skills

Customer service

Verbal communication

Written communication

Time management

Organization

Problem solving

Education

High school diploma or GED

Bachelor's degree preferred

Tools

ASPEN

Microsoft Office

Oracle

Google

Job description

Chicago Public Schools (CPS) seeks an Executive Assistant to the Chief Officer of the Office of Multilingual-Multicultural Education (OMME). The role supports day‑to‑day operations, maintains schedules, and liaises with government agencies, CPS offices, and external partners.

This full‑time, non‑exempt position pays hourly for time worked. Responsibilities include triage of inquiries, event coordination, procurement processing via Oracle, payroll and budget support, and maintaining electronic