Executive Assistant to Chief Financial Officer

K-LOVE & Air1; Franklin (VA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental

401k

Parental Leave

Paid Vacation

Company Culture

Job summary

K-LOVE, a faith-based nonprofit, seeks an Executive Assistant to support the CFO in Franklin, TN. The role provides wide-ranging administrative and project support to increase the CFO's focus on executive responsibilities and strategic initiatives.

You will manage calendars, coordinate travel, prepare reports and presentations, handle confidential information, and act as a liaison across ministry leadership. A proactive, highly organized professional with 4–7 years of executive support is ideal.

Qualifications

• 4–7 years of executive-level administrative experience.
• Advanced proficiency in Microsoft Office Suite and document formatting.
• Strong written and verbal communication with ability to handle confidential information.
• Demonstrated project coordination and calendar management skills.

Responsibilities

• Serve as the primary administrative resource for the CFO, handling correspondence, scheduling, travel, and expense reporting.
• Plan and lead complex assignments with minimal supervision and strong initiative; monitor budgets and timelines.
• Manage calendars, meetings, and travel arrangements; prepare meeting materials and agendas.
• Produce CFO summaries, reports, and spreadsheets; research information for decisions.
• Prepare materials for Board presentations and plan Board meetings and events.
• Act as a point of contact for internal and external inquiries and maintain confidentiality.

Skills

Executive support

Calendar management

MS Office proficiency

Budget monitoring

Communication skills

Project coordination

Discretion & confidentiality

Research & reporting

Tools

Microsoft Office Suite

GSuite

Job description

Overview

Called to K-LOVE

Inspiring People to Move Closer to Jesus

At K-LOVE, every role is ministry.

We hire first for ministry alignment and a shared commitment to our faith, mission, vision, and values. We then seek talented professionals who can use their God-given gifts, skills, and experience to serve with excellence.

If you love Jesus and are called to be part of a ministry that places Christ at the center of everything we do, we invite you to explore this opportunity. If your heart aligns with our mission and you possess the knowledge, skills, and abilities needed for the role, please keep reading.

The Executive Assistant will provide a wide range of administrative and project support to relieve the Chief Financial Officer (CFO) of administrative tasks to increase the time they can spend attending to executive-level responsibilities. This position often participates and manages multiple projects, ensuring strong communication and collaboration with the CFO, other Ministry Leadership, and Team Members.

This is an onsite role in Franklin, TN

Here’s some of what you will be doing...

• Serve as the primary administrative resource for the CFO to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, voicemail and other electronic messaging communication; opening and sorting mail; purchasing supplies; managing receipts and filing completion of expense reports; photocopying, scanning and faxing; maintenance of filing and records management systems, both hard copy and electronic; and other general administrative functions as needed.
• With minimal supervision and as directed, consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include develop and monitor budget activities, formulating long and short-range requirements; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, outside counsel, and other organizations; evaluate progress or results and recommend major changes in procedures and process; and interpret policies and procedures.
• Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, providing individualized support for phone messages; receiving and directing visitors; organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate CFO needs; and independently updating department documents as needed.
• Understand and continued development of specific goals and plans to prioritizing, organize, and accomplish work in coordination with CFO.
• Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns.
• Prepare CFO for meetings, bring urgent matters to the attention of the CFO, and handle emergencies and routine matters on behalf of the CFO.
• Prepare materials for Board presentations and plan Board meetings and events.
• Function as Board Members’ point of contact in the absence of the CFO.
• Work within a wide scope of responsibility, requiring awareness of departmental areas of responsibility, which may include handling all inquiries within outlined capacity in order to relieve the CFO of administrative details and to maximize the time efficiency and availability of leadership. Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create CFO summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis.
• Complete special projects/ad hoc reports and create engaging and informative presentations utilizing multimedia and technical tools.
• Assist in the tracking of ministry and department budgets; make recommendations based on data collected toward budgetary requirements.
• Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements.
• Exercise administrative judgment on a regular and continuous basis and assume responsibility for decisions, outcomes, and results have an impact on people, costs, and/or quality of service within the functional area. Perform to earn leadership’s confidence, assuring confidential and discreet handling of all business with reliability.
• Act as an information source on organization policies and procedures.
• Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions with the ministry.
• Maintain K-LOVE polices and procedures such as time keeping, expense reporting, IT systems and software products, HR policies and procedures, etc., training staff, and regularly answering questions and/or concerns.
• Support compliance with ministry standards by maintaining the privacy and confidentiality of information, protecting organizational assets, acting with ethics and integrity, reporting noncompliance, and adhering to applicable federal, state, and local laws and regulations.
• Support and contribute to ministry endeavors through following employment policies and practices and supporting a safe and healthy work environment.
• Perform other duties as assigned.

Here’s some experience and skills we are seeking...

• Minimum 4-7 years’ executive level administrative experience.
• Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment.
• Advanced proficiency in Microsoft Office Suite, including managing complex spreadsheets, pivot tables, and performing mail merges and specialized software as determined by the ministry.
• Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions.
• Demonstrated flexibility and adaptability in relation to others’ needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities.
• Confidence with humility to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems.
• Strong project management skills with the ability to manage and deliver on multiple projects concurrently.
• Strong written and verbal communication skills.
• Verbal comprehension, communication, and interpersonal skills in various situations. Must have strong skills in reading comprehension and written communication with the ability to produce a variety of documents based on intent and audience. Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position.
• Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Demonstrate experience in negotiating conflict and difficult situations with tact, candor, and humility.
• Possess a professional attitude, along with a willingness to support ministry and management needs.

Employment Requirements

• Must pass a pre-employment reference screen and background check.
• Proof of legal authorization to work in the United States.
• Must agree with K-LOVE Christ-Centered LifeCovenant and Statement of Faith

What can we offer you?

Someof our benefits package includes:

• Medical Insurance, Vision Insurance and company paid Dental
• Company paid life insurance and short term/long term disability insurance
• Company 401k with a generous company match
• Parental leave with Baby Bonding pay
• Generous paid vacation, sick leave and holiday time off
• Amazing company culture that includes exclusive access to concerts, movie premieres, media industry and events.

“As an Equal Opportunity Employer, K-LOVE makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and equal employment opportunities regardless of protected class, characteristic or status. However, K-LOVE is a religious non-profit organization where all team members contribute to the Company’s mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), K-LOVE has the right to hire only candidates who agree with the Company’s Statement of Faith, Mission, Vision, and Values. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act.”