Executive Assistant to Chief Executive Officer

Engrain; Greenwood Village (CO); On-site; USD 80,000 - 92,000; Full time

Job summary

Engrain is seeking an Executive Assistant to the CEO to manage schedules, communicate effectively, and provide administrative support. The ideal candidate will have strong organizational abilities, emotional intelligence, and a proactive approach to problem-solving. This is a full-time position aimed at supporting a fast-growing tech company in real estate with a starting salary of $80,000.

Benefits

Health, dental, and vision insurance

Paid parental leave

Paid time off

401k match up to 4 percent

Learning & growth reimbursement

Dog-friendly office

On-site fitness center

Qualifications

• Skilled in managing schedules, meetings, and communications.
• Experienced in maintaining organization and calm under pressure.
• Able to prioritize effectively and act on behalf of the CEO.

Responsibilities

• Oversee the CEO’s calendar and prioritize meetings.
• Draft and manage email communications for the CEO.
• Coordinate travel and manage logistics for important events.

Skills

Organizational skills

Emotional intelligence

Proactive mindset

Attention to detail

Tech-savvy

Education

Bachelor’s degree or equivalent experience

Tools

Google Suite

Salesforce

Zoom

Apple devices

Job description

Executive Assistant to Chief Executive Officer

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Executive Assistant to Chief Executive Officer

Join to apply for the Executive Assistant to Chief Executive Officer role at Engrain

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Talent Acquisition Enthusiast | People Operations | Company Culture & Employee Engagement Strategist

Engrain builds map-based tech that’s redefining how real estate works. Our interactive, unit-level maps and powerful data integrations help over 1,000 companies—and 20,000 properties—to make smarter decisions, streamline leasing, and deliver better renter experiences. From prospect to renewal, our products give properties a spatial brain and a visual edge when it comes to property marketing and management. And it’s working: our churn rate is just 5%, and we’ve been putting up double-digit growth numbers every year.

We’re not your typical proptech company. We move fast, we stay curious, and we don’t do stale or corporate fluff. Backed by successful Seed and Series A rounds—with a fresh raise on the horizon—we’re entering a phase of serious scale.

As the Executive Assistant to the Chief Executive Officer, you must navigate high-growth demands, protect time and focus, and keep communication clear and sharp within the org, as well as with clients, partners and investors.

If you’re highly organized, able to connect the dots quickly, thrive in the middle of the action, and want to be at the nerve center of a company that’s changing the game in real estate tech—this role is made for you.

What you'll do...

Calendar & Meeting Management:

• Take full ownership of the CEO’s calendar with precision — coordinating meetings, appointments, focus time, prep sessions, and breaks. Ensure everything is not only scheduled thoughtfully, but also confirmed and followed as planned. The goal: protect and prioritize time for strategic work and high-value external engagements.
• Ensure all of the CEO’s meetings with employees and teams have a thorough agenda that’s provided 24 hours ahead of time, and contain clear structure and purpose prior to the CEO engaging.

Email Communications Proxy:

• Draft and respond to routine or low-lift emails on behalf of the CEO to support timely, effective communication with internal and external stakeholders.
• Use strong judgment to distinguish when to act independently and when to escalate messages for CEO review.
• Adeptly know how to prioritize and organize his emails based on urgency, context, and business relevance—filtering out noise and recognizing patterns of habitual false urgency.
• Maintain an organized, transparent system for tracking what’s been addressed, what’s pending, and what requires the CEO’s direct input.
• Partner with the CEO to regularly “zero out” the inbox and reduce communication-related stress.

Travel Coordination & Logistics:

• Partner with the Chief of Staff to coordinate personal and professional travel, ensuring contingencies are in place.

Administrative Support:

• Work with the Chief of Staff to handle on-site logistics for interviews with the CEO, key client dinners, partner events, leadership events, and investor meetings.
• Reserve high-end venues and make dining arrangements.
• Complete the CEO’s monthly expense reports on-time and accurately.

Office Presence:

• Maintain a strong in-office presence (i,e., 5 days/week) to ensure on-the-ground support during key meetings and events.
• Represent the CEO’s office with professionalism and politeness in all interactions.

What you offer us...

• Bachelor’s degree or equivalent experience.
• Tech-savvy – Proficient in Apple devices, Google Suite, Salesforce, Zoom, and AI tools like ChatGPT.
• Attention to detail is second nature to you – nothing slips through the cracks.
• High emotional intelligence (EQ) – Able to understand context, read non-verbal queues to calibrate your urgency and communication with top-tier executives and stakeholders confidently.
• Unmatched organizational skills – You thrive in chaos and are skilled at creating structure, staying organized, and ready to assist at a moment's notice.
• Proactive mindset – You don’t just solve problems; you anticipate them before they arise.
• Grace under pressure – You excel in dynamic, high-stakes situations without losing composure.
• Flexibility – Comfortable working irregular hours and pivoting quickly as priorities shift.
• Team player with a no-task-too-small mentality.

What we offer you...

• Salary Disclosure for Colorado: annual salary starting at $80,000. Final offer amount is determined by factors including years and depth of candidate’s experience, certifications, and skill set alignment to the job requirements
• Various health, dental, and vision insurance plans to choose from
• Up to 12 weeks of paid parental leave
• Up to 18 days annually of PTO & 10 holidays per year
• Dog-friendly office
• 401k match up to 4 percent
• Annual reimbursement for learning & growth opportunities through our Grow450 program
• On-site amenities include a professional fitness center, flexible & modern workspace, coffee bar, happy hour taps & team member lounge

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business and Administrative

• Industries

  Software Development and Real Estate

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Tuition assistance

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