Executive Assistant to Chief Executive Officer

Ranchbot Monitoring Solutions; Fort Worth (TX); Vor Ort; USD 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Growth opportunities

Global team exposure

Impactful work in agriculture

Zusammenfassung

Ranchbot Monitoring Solutions in Fort Worth, TX is seeking an Executive Assistant to the CEO to keep the CEO’s calendar, travel, and growing global team running smoothly in a fast-paced environment.

This right-hand role goes beyond inbox management, involving briefing preparation for investors and leadership, onboarding coordination, office operations, and cross-functional project support within a rapidly scaling agritech company.

Qualifikationen

• Bachelor’s degree or equivalent experience.
• At least 3 years in executive support or related roles.
• Ability to handle confidential information with discretion.
• Strong organizational and multi-project coordination abilities.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and business systems.

Aufgaben

• Manage executive priorities, calendar, and travel for the CEO.
• Prepare briefings and materials for investors and leadership.
• Track commitments and follow through on action items.
• Coordinate onboarding for new hires and admin processes.
• Oversee office operations and vendor coordination.
• Support stakeholder communications and meetings logistics.

Kenntnisse

Executive support

Organizational skills

Communication skills

Project coordination

Discretion & confidentiality

MS Office proficiency

Ausbildung

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Communication platforms

Business systems

Jobbeschreibung

At Ranchbot, we build technology that tells ranchers what’s happening with their most important water and infrastructure assets. From a tank in a West Texas pasture to troughs and pumps on some of the biggest ranches in the world in outback Australia, our satellite-connected technology sends near real-time alerts that save ranchers time and money and help them make faster, better decisions.

From humble beginnings in Australia, we’ve been scaling across the US for the past two years and are living in a world of very rapid growth. Scale-up life isn’t for everyone, but the rewards, in experience and financially, can be huge! www.ranch-bot.com

POSITION SUMMARY

In this fast-paced and sometimes hectic environment, the CEO’s calendar, travel, Fort Worth office, and growing global team all need someone who can keep things running smoothly. That’s why Ranchbot is looking for an Executive Assistant to the CEO.

This is not just a role focused on managing an inbox and booking flights. It’s a right-hand role.

KEY RESPONSIBILITIES

Executive Support

• Manage and coordinate executive priorities, calendar, and travel, and flagging when commitments become unrealistic.
• Prepare briefings, agendas, and materials for investors, partners, and the leadership team.
• Track every commitment arising from meetings and ensuring follow-through.
• Manage end-of-month expense submission and reconciliation for executive accounts.
• Anticipate executive support needs and proactively recommend solutions to improve efficiency and effectiveness.
• Maintain confidentiality of sensitive business, financial, personnel, and customer information.

Employee Onboarding & HR Coordination

• Coordinate all new hire onboarding activities and administrative processes.
• Coordinate system access requests, equipment assignments, and onboarding requirements for new employees.
• Monitor onboarding progress and ensure completion of required documentation, compliance requirements, and training activities.
• Assist with employee lifecycle administration, including onboarding, offboarding, and employee changes.
• Support implementation and administration of company policies, procedures, and employee programs.

Stakeholder & Partner Coordination

• Coordinate communications with investors, partners, vendors, advisors, and external stakeholders.
• Schedule meetings and manage logistics for key business engagements.
• Support preparation of business updates, presentations, and stakeholder communications.
• Track commitments and follow-up activities resulting from executive and stakeholder meetings.

Office Management

• Oversee day-to-day office operations to ensure a well-organized, functional, and welcoming work environment.
• Monitor and maintain inventory of office supplies, kitchen and breakroom items, and equipment, placing orders as needed to keep the office fully stocked.
• Coordinate with vendors, building management, and service providers for maintenance, repairs, deliveries, and facility needs.
• Organize office layout, workspace assignments, and meeting room scheduling.
• Plan and coordinate team events, meetings, and company celebrations.
• Receive visitors, manage mail and courier services, and support general administrative requests.
• Creating a Fort Worth office environment where people enjoy working.

SKILLS & EXPERIENCE

Required Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Minimum 3 years of executive support, business administration, operations support, HR coordination, customer relations, or related experience.
• Experience handling confidential information and sensitive business matters.
• Strong organizational and project coordination skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Experience coordinating multiple projects and competing priorities.
• Advanced proficiency in Microsoft Office, communication platforms, and business systems.

Preferred Qualifications

• Experience supporting executive or senior leadership.
• Experience coordinating employee onboarding or HR administrative processes.
• Experience in customer-facing or relationship management roles.
• Experience working within technology, agriculture, SaaS, or growth-stage organizations.

SKILLS & PERSONAL ATTRIBUTES

• Demonstrates initiative, accountability, and sound professional judgment.
• Strong organizational and prioritization skills, with the ability to adapt to competing demands and changing priorities.
• Adaptable and comfortable working in a fast-paced, high-growth environment.
• Effective communicator and relationship builder, able to connect with diverse stakeholders.
• Collaborative and team-oriented, with a proactive, resourceful, and solution-focused approach.
• Trusted and discreet, with the ability to manage confidential information with integrity.
• Committed to continuous improvement, operational excellence, and developing effective processes.
• Demonstrates an interest in ranching, agriculture, or the Western lifestyle

LOCATION & SCHEDULE

This position is based onsite based in Fort Worth, Texas and works closely with executive leadership to support daily business operations.

Regular travel is required to support the Chief Executive Officer at customer visits, industry events, trade shows, conferences, business meetings, strategic planning sessions, and other company-related activities. Scheduling flexibility may be required to meet business demands, support executive priorities, and accommodate travel commitments.

WHY JOIN US

• Join a rapidly growing global Agritech company transforming water management through innovative IoT technology.
• Play a critical role in supporting Ranchbot's expanding U.S. operations and inventory infrastructure.
• Help build scalable operational processes that directly support customer success and business growth.
• Work alongside a collaborative, agile, and entrepreneurial team in a fast-paced environment.
• Gain exposure to international operations, emerging technologies, and cross-functional business initiatives.
• Contribute to meaningful work that supports sustainability, agriculture, and rural communities.
• Grow professionally as Ranchbot continues to expand its presence across North America.