Executive Assistant to Chief Executive Officer

Ness Digital Engineering; Dallas (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Ness Digital Engineering in Dallas seeks an Executive Assistant to the CEO who can manage complex calendars, coordinate executive meetings, and support strategic initiatives with discretion and professionalism. You will serve as a gatekeeper, liaise with senior stakeholders, arrange domestic and international travel, and coordinate board events, ensuring seamless operations for the CEO’s office.

The role requires proactive organization, strong communication, and a trusted partner mindset to

Qualifications

• Experience organizing complex calendars and prioritizing engagements.
• Ability to prepare agendas, track action items, and close decisions.
• Strong written and verbal communication with internal/external stakeholders.
• Proven track record in stakeholder and board coordination.

Responsibilities

• Calendar & Priority Management: manage CEO calendar with travel and meeting scheduling.
• Meeting & Executive Governance Support: prepare agendas, track actions, ensure closure.
• Communication & Executive Representation: gatekeeper between CEO and stakeholders.
• Stakeholder & Relationship Management: build relationships with senior leaders, clients, partners.
• Travel & Logistics Management: plan complex domestic/international travel and expenses.
• Event & Board Coordination: organize executive events and board meetings.

Skills

Calendar management

Executive governance

Communication

Relationship management

Travel logistics

Event coordination

Job description

We know that people are our greatest asset. Our staff’s professionalism, innovation, teamwork, and dedication to excellence have helped us become one of the world’s leading technology companies. It is these qualities that are vital to our continued success. As a Ness employee, you will be working on products and platforms for some of the most innovative software companies in the world.

Position Summary

• As an Executive Assistant to the Chief Executive Officer (CEO), you will provide high- level strategic and administrative support to ensure the efficient functioning of the CEO’s office. This role requires a proactive, highly organized professional who can manage complex schedules, facilitate communication, and act as a trusted partner in both operational and strategic initiatives.

Key Responsibilities

• Calendar & Priority Management: Manage the CEO’s complex calendar, including scheduling meetings, appointments, and travel. Proactively prioritize engagements based on business impact and urgency, ensuring optimal time utilization.
• Meeting & Executive Governance Support: Prepare agendas, track action items, follow up on deliverables, and ensure closure of key decisions.
• Communication & Executive Representation: Serve as a gatekeeper and liaison, ensuring effective communication between the CEO and internal/external stakeholders.
• Stakeholder & Relationship Management: Build and maintain strong relationships with senior leadership, board members, clients, and partners. Represent the CEO with professionalism, discretion, and sound judgment.
• Travel & Logistics Management: Plan and coordinate complex domestic and international travel, including itineraries, accommodations, and expense tracking.
• Event & Board Coordination: Organize executive-level events, board meetings, and leadership offsites. Manage end-to-end logistics and communication.