Executive Assistant to Chief Executive Officer

Amylu Foods; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vis​

401(k) company match 3.5%

Job summary

Amylu Foods in Chicago is hiring an Executive Administrative Assistant to act as a high-level support to the CEO and the executive team. This hybrid role requires on-site presence at our Fulton Market office four days per week.

You will manage calendars, coordinate travel, prepare board materials, and help drive strategic priorities. The ideal candidate has strong communication, organizational, and writing skills, with 1–2 years in a corporate setting.

Qualifications

• Bachelor's degree strongly preferred.
• 1-2 years of work experience in a corporate environment preferred.
• Exceptional communication skills in both written and oral forms.
• Exceptional organizational and time-management skills.
• Ability to manage a wide range of tasks and priorities at one time.
• Strong writing and copy-editing skills; ability to proofread and highly detailed and sensitive materials.
• Highly resourceful self-starter with a can-do attitude.
• Thrives in a fast-paced environment.
• Strong judgement and decision making.
• Strong desire to take on new projects and tasks that support the business.
• Strong desire to grow their career at Amylu Foods.
• Excellent computer skills, including use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

Responsibilities

• Provide total-life day-to-day support to the CEO, including scheduling and calendar management.
• Schedule travel for the CEO, including domestic and international trips.
• Improve time management and effectiveness of the Office of the CEO.
• Schedule and coordinate board meetings, executive team meetings, and company functions.
• Prepare and manage board materials and meetings records.
• Coordinate programs managed by the CEO.
• Lead special projects for the Office of the CEO.
• Create presentations for the CEO to key stakeholders.
• Support executive team meetings with agendas.
• Draft memos and communications on behalf of the CEO.
• Manage domestic and international travel and high-profile event appearances for the CEO.
• Oversee office environment and facilities at headquarters.
• Handle printing, faxing, mail, filing, and email/messages.
• Routinely perform related administrative duties for the CEO

Skills

Communication skills

Organizational skills

Time management

Multitasking

Copy-editing

Self-starter

Presentation creation

MS Office proficiency

Education

Bachelor's degree strongly preferred

Tools

Microsoft Office Suite

Job description

Amylu Foods is hiring for an Executive Administrative Assistant. This is an exciting opportunity for an ambitious and focused individual to gain incredible business experience at a rapid growing CPG company.

This is a hybrid role and will require the selected candidate to be on-site at our Fulton Market office location four days per week.

Who are we?

Amylu Foods is a Female founded, high-growth, natural CPG company with over a century of tradition rooted in using fresh ingredients and hand-crafted recipes. As the pioneers of chicken sausage, we blend innovation with experience, bringing bold, fresh flavors to the table. From our Chicago roots, we've grown into a passionate, dedicated team of food enthusiasts, leading the category with our creative recipes, small-batch production, and constant flavor innovation. Celebrating over 100 years of culinary craftsmanship, we're expanding our offerings and distribution nationwide, launching new and exciting products that continue to redefine the protein category.

Role Description

Operating at the center of the Office of the CEO, the Executive Administrative Assistant is a high-level force multiplier dedicated to maximizing the impact of the CEO and the company executive team.

This role blends administrative mastery with sharp business acumen to drive board-level deliverables, streamline decision-making, and – under the direction of the CEO – ensure the precise execution of the company’s top priorities.

The role will provide day-to-day total-life support to the CEO, including managing the CEO’s calendar and scheduling travel and any other related support that ensures the CEO maximizes time spent on the most strategic and impactful items to the business.

In addition, the role will support broader scheduling of executive team and board meetings, as well as company meetings and functions.

Based at our headquarters, the role will also oversee the office environment and provide support for office and facilities management for that location.

Primary Responsibilities

• Provide total-life day-to-day support to the CEO, including scheduling and calendar management
• Schedule travel for the CEO (may include any and all forms of domestic or international travel)
• Continually improve the time management and effectiveness of the Office of the CEO.
• Schedule and coordinate board meetings, executive team meetings, and company functions.
• Facilitate, collect, and support the preparation and records of board materials and meetings.
• Provide coordination, monitoring, and communication of programs managed by the CEO.
• Lead special projects on behalf of the Office of the CEO as required to support the business.
• Facilitate and assist in the creation of presentations for the CEO to key stakeholders.
• Support executive team meetings, including scheduling and drafting and/or managing agendas.
• Draft memos, announcements, and other related communications on behalf of the CEO.
• Manage intricate domestic and international travel and high-profile event appearances for CEO.
• Oversee the office environment, and office and facilities management for company headquarters.
• Manage printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Routinely perform a wide variety of related administrative duties supporting the office of the CEO.

Skills and Qualifications

• Bachelor's degree strongly preferred.
• 1-2 years of work experience in a corporate environment preferred.
• Exceptional communication skills in both written and oral forms.
• Exceptional organizational and time-management skills.
• Ability to manage a wide range of tasks and priorities at one time.
• Strong writing and copy-editing skills; ability to proofread and highly detailed and sensitive materials.
• Highly resourceful self-starter with a can-do attitude.
• Thrives in a fast-paced environment.
• Strong judgement and decision making.
• Strong desire to take on new projects and tasks that support the business.
• Strong desire to grow their career at Amylu Foods.
• Excellent computer skills, including use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

Pay Range

$80,000 - $110,000 per year.

Other Compensation

This position is eligible for an annual performance bonus with a target of 5% of base pay.

Benefits Summary

• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with a company match of up to 3.5%

Amylu Foods is proud to be an Equal Opportunity and Affidiative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran, or disability status.