Executive Assistant to Chief Executive Officer

Noga Foods, Inc.; Chicago (IL); On-site; USD 70,000 - 110,000; Full time

Job summary

Noga Foods, Inc. is seeking an Executive Assistant to the CEO to act as a trusted partner, handling calendar optimization, inbox management, and confidential communications. The role merges executive support with sales administration and project management to move strategic initiatives forward.

The ideal candidate is highly organized, tech-savvy, and discreet, capable of prioritizing competing tasks while maintaining professional judgment in a fast-paced environment.

Qualifications

• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Technology-native with proficiency in Microsoft Office, Monday.com, and AI productivity tools.
• Ability to manage upward with confidence and diplomacy.
• Exceptional discretion with confidential business, financial, and personal information.
• Strong analytical and problem-solving abilities.
• Self-starter who thrives with minimal supervision.

Responsibilities

• Manage and optimize the CEO’s calendar, priorities, and daily schedule.
• Fully manage and prioritize the CEO’s inbox.
• Draft emails, correspondence, presentations, and meeting summaries.
• Coordinate meetings, agendas, and follow-up action items.
• Arrange domestic and international travel.
• Organize and maintain physical and digital filing systems.
• Coordinate daily scheduling and logistical needs.
• Protect the CEO’s time by filtering requests and managing competing priorities.
• Support the CEO in his role as Head of Sales by coordinating opportunities and materials.

Skills

Microsoft Office

Monday.com

AI productivity tools

Executive support

Project coordination

Communication skills

Job description

Noga Foods is a family-owned company with a rich heritage dating back to Germany in the 1930s. For generations, our family has been dedicated to crafting high-quality cheese and dairy products while building lasting relationships with our customers, employees, and partners. Today, we are entering an exciting new chapter. As our business continues to grow, we are evolving from a close-knit, family-run operation into a more structured, scalable organization—without losing the entrepreneurial spirit, family values, and commitment to quality that have defined us for decades. This transformation creates an exciting opportunity for someone who enjoys building systems, solving problems, and helping a growing organization reach its full potential.

About the Role

The Executive Assistant to the CEO is one of the most influential positions at Noga Foods. This role serves as the CEO’s trusted partner, responsible for maximizing the CEO’s effectiveness by managing priorities, protecting time, coordinating execution, and ensuring important initiatives move forward. This is far more than a traditional executive assistant role. It combines executive support, sales administration, and project management into one highly impactful position. The ideal candidate is proactive, exceptionally organized, technologically savvy, and capable of exercising sound judgment while handling highly confidential information with complete discretion. The mission of this role is simple: Enable the CEO to focus on the highest-impact work by taking ownership of day-to-day execution, coordinating priorities, and serving as a trusted strategic partner.

Responsibilities

• Manage and optimize the CEO’s calendar, priorities, and daily schedule.
• Fully manage and prioritize the CEO’s inbox.
• Draft emails, correspondence, presentations, and meeting summaries.
• Coordinate meetings, agendas, and follow-up action items.
• Arrange domestic and international travel.
• Organize and maintain physical and digital filing systems.
• Coordinate daily scheduling and logistical needs.
• Protect the CEO’s time by filtering requests and managing competing priorities.
• Support the CEO in his role as

Support the CEO in his role as Head of Sales by -

• Monitoring active sales opportunities and projects in Monday.com.
• Coordinating customer meetings and follow-up communications.
• Preparing presentations, proposals, and sales materials.
• Working with designers to create customer presentations and marketing collateral.
• Obtaining and evaluating vendor quotes.
• Researching prospective customers and business opportunities.
• Track strategic sales initiatives from start to finish.
• Ensure deadlines and commitments are met.
• Identify roadblocks and proactively solve problems.
• Hold stakeholders accountable for deliverables.
• Keep projects moving without requiring constant CEO involvement.
• Conduct first-pass reviews of contracts and legal documents.
• Assist with employee handbook updates and company documentation.
• Support strategic planning and executive initiatives.
• Recommend improvements to business processes and workflows.
• Serve as a trusted advisor and sounding board to the CEO.

Qualifications

• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Technology-native with strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint), Monday.com, and AI productivity tools.
• Ability to manage upward with confidence, professionalism, and diplomacy.
• Exceptional discretion with confidential business, financial, and personal information.
• Strong analytical and problem-solving abilities.
• Ability to prioritize multiple projects in a fast-paced environment.
• Self-starter who thrives with minimal supervision.

Preferred Skills

• Experience supporting a CEO or senior executive in a privately held company.
• Experience in sales administration, operations, or project management.
• Experience creating executive presentations and customer-facing materials.
• Familiarity with contracts and general business documentation.