Executive Assistant to Chairman

Mack & Associates, Ltd.; Remote; USD 90,000 - 120,000; Full time

Job summary

A reputable Fortune 500 company is seeking an Executive Assistant to support the Chairman. The role requires extensive experience managing high-priority personal and corporate tasks. Candidates should possess a Bachelor’s degree and 10-15 years in similar roles. Key responsibilities include managing complex calendars, coordinating travel, and maintaining discretion and professionalism in high-demand situations. This position offers a relocation package and comprehensive benefits including medical, vision, and PTO.

Benefits

Comprehensive benefits package

Medical, vision, and dental insurance

Relocation package

PTO

Qualifications

• 10-15 years of experience supporting C-Level Executives or high-net-worth family offices.
• Proven discretion and professionalism in high-trust roles.
• Ability to remain calm under pressure and manage competing priorities.

Responsibilities

• Oversee day-to-day operations for the Chairman, managing both professional and personal tasks.
• Coordinate complex travel logistics, including global itineraries and security protocols.
• Act as a liaison between the Chairman, board members, and various stakeholders.

Skills

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams)

Written and verbal communication skills

Organizational skills

Independent and proactive

Education

Bachelor’s degree

Advanced degrees or professional certifications

Job description

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman's family office. This role will require relocation to the South-Central part of the U.S, as the position is not located in Texas. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a comprehensive benefits package including Medical, vision, dental insurance, a relocation package and PTO.

Key Responsibilities of the Executive Assistant

• Serve as a trusted right-hand to the Chairman, overseeing day-to-day operations—both professional and personal.
• Provide dedicated support to the Chairman's office and acting as the crucial link between the Chairman and internal/external advisors and financial teams.
• Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives.
• Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners.
• Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols.
• Support strategic projects with high-level project management, documentation, and stakeholder alignment.
• Attend meetings, capture detailed notes, and ensure execution on key action items.
• Maintain 24/7 availability, as well as travel with the executive domestically and internationally.

Qualifications of the Executive Assistant

• Bachelor’s degree required; advanced degrees or professional certifications preferred.
• 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting.
• Demonstrated discretion, professionalism, and confidentiality in high-trust roles.
• Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Exceptional written and verbal communication skills.
• Highly organized, detail-oriented, and capable of juggling competing priorities.
• Independent, proactive, and calm under pressure.
• Willingness and ability to travel frequently, both domestically and internationally, on short notice.