Executive Assistant to CFO

PCI TRGR Penn Pharmaceutical Services Ltd; Illinois; Hybrid; USD 62,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k)

Job summary

PCI seeks an Executive Assistant to support the Chief Financial Officer and the LIFT organization in a fast-paced, high-stakes environment. The role requires discretion, advanced PowerPoint and Outlook skills, and meticulous calendar management across time zones.

Onsite in the Rosemont area with occasional travel; you will coordinate meetings, prepare executive materials, manage travel via Concur, and ensure timely, confidential communications for senior leadership.

Qualifications

• Associate’s degree in a related field and/or 5+ years of relevant experience.
• Advanced computer skills, including PowerPoint, Excel and Outlook.
• Full professional proficiency in English (written and verbal).

Responsibilities

• Prepare professional presentations for senior leadership using PowerPoint.
• Manage CFO and LIFT calendars across multiple time zones.
• Coordinate domestic and international travel via Concur.
• Draft, proofread, and edit confidential correspondence and reports.
• Schedule meetings, coordinate boards, and support on-site events.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Associate’s degree

Tools

PowerPoint

Outlook

Excel

Teams

Zoom

SharePoint

Workday

Job description

## Executive Assistant to CFOApply: Rockford, IL, USA: USA\\_PA\\_Red Lion Road: Full time: Posted Today: JR118745Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.**We are PCI.**Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.**Position Summary**The Executive Assistant to the CFO provides high‐impact administrative and operational support to the Chief Financial Officer and the (**LIFT) organization**, which encompasses **Legal, Finance, and IT**. This role is critical to the effective functioning of executive operations and supports a fast‐paced, high‐stakes environment requiring exceptional attention to detail, discretion, and responsiveness. The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions‐oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities**.\\*\\*\\*This position will be onsite in the Rosemont area.\\*\\*\\*** **Key Responsibilities****Executive and Administrative Support*** Prepare professional‐grade presentations and documents for senior leadership, demonstrating **master‐level proficiency in Microsoft PowerPoint**.* Provide comprehensive administrative support to the **CFO and LIFT leadership team**, enabling efficient execution of daily operations and strategic initiatives.* Manage complex, high‐volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.* Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through **Concur**.* Prepare, submit, and track expense reports in a timely and accurate manner.* Draft, proofread, and edit confidential correspondence, reports, and executive materials. **Meeting, Office, and Logistics Coordination*** Schedule conference rooms and manage logistics for executive meetings, board‐related sessions, and customer visits.* Coordinate catering and on‐site meeting support, including breakfast, lunch, and refreshments as required.* Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis **(travel is about 20%)*** Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.* Order, maintain, and organize office and administrative supplies. **Executive Materials and Special Projects*** Prepare professional‐grade presentations and documents for senior leadership, demonstrating **master‐level proficiency in Microsoft PowerPoint**.* Support **special projects and ad hoc initiatives** for the CFO and LIFT leaders, including cross‐functional coordination where needed.* Ensure adherence to company policies, procedures, and all applicable **PCI, cGMP, and GCP** guidelines. **Professional Standards*** Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.* Flex outside standard business hours as needed; this position is **not a traditional Monday–Friday, 9‐to‐5 role**.* Perform other duties as assigned.**Core Competencies****Executive Organization & Prioritization*** Expert management of complex executive calendars and shifting priorities* Ability to triage, anticipate needs, and ensure proactive follow‐through **Discretion & Confidentiality*** Trusted with sensitive **financial, legal, and IT information*** Exercises sound judgment when handling executive‐level communications **Communication Excellence*** Clear, professional written and verbal communication* Confident interaction with senior leaders, external partners, and stakeholders **Technical Proficiency*** **Master‐level proficiency:** Microsoft **PowerPoint** and **Outlook*** **Strong proficiency:** Microsoft **Excel** and Microsoft **Teams*** Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows **Problem Solving & Adaptability*** Anticipates challenges and resolves issues before escalation* Maintains composure and effectiveness in high‐pressure environments **Global & Cross‐Functional Awareness*** Effective coordination across time zones and cultures* Supports Legal, Finance, and IT leaders with awareness of functional nuances **Executive Presence*** Represents the Offices of the **CFO, CIO, and General Counsel** with professionalism and credibility* Demonstrates resilience, flexibility, and accountability**Work Environment*** Primarily office‐based or remote desk environment* Noise level typically quiet**Qualifications****Required*** Exceptional Team Player* Hands-on, positive personality with a “can-do” attitude* Associate’s degree in a related field and/or **5+ years of relevant experience*** Advanced computer skills, including **expert use of PowerPoint, Excel and Outlook*** Full professional proficiency in English (written and verbal)* Strong reasoning and problem‐solving skills* Ability to work independently and collaboratively* Professional demeanor and sound judgment* Adaptability to evolving priorities and environments #LI-LM1 *The hiring range for this position is $61,600 to $75,000 annually* *plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).*Join us and be part of building the bridge between life changing therapies and patients. Let’s talk future