Executive Assistant to the CEO - Calendar & Board Support

Wikimedia Foundation; Washington (District of Columbia); Hybrid; USD 65,000 - 106,000; Full time

Job summary

The Wikimedia Foundation is seeking an Executive Assistant to support the CEO and the office of the CEO team. This role manages the CEO's calendar, coordinates calendar requests across time zones, and partners with internal and external stakeholders to ensure timely, accurate scheduling.

Based in the Washington, D.C. metro area, the successful candidate will demonstrate exceptional attention to detail, proactive problem-solving, and professional communication, with preference for in-person

Qualifications

• Exceptional attention to detail and accuracy.
• Experience managing calendars, coordinating scheduling across time zones.
• Ability to handle confidential information with discretion.
• Strong written and spoken communication, both internal and external.

Responsibilities

• Manage complex calendar scheduling for the CEO across time zones.
• Support scheduling for Board and Committee meetings.
• Create and coordinate briefing documents for external meetings.
• Arrange domestic and international travel for the CEO.
• Prepare expense reports and manage reimbursements for CEO and Board.
• Collaborate with Admin team on cross-team logistics.
• Support in-person events including venue selection and catering.
• Support scheduling and project management for special foundation projects.

Skills

Calendar management

Executive support

Communication

Discretion

Organization

Problem-solving

Teamwork

Job description

The Wikimedia Foundation is seeking an Executive Assistant to support the CEO and the office of the CEO team. This role manages the CEO's calendar, coordinates calendar requests across time zones, and partners with internal and external stakeholders to ensure timely, accurate scheduling.

Based in the Washington, D.C. metro area, the successful candidate will demonstrate exceptional attention to detail, proactive problem-solving, and professional communication, with preference for in-person