Executive Assistant to CEO at Confidential Company

The Admin Awards, LLC; Santa Clara (CA); Hybrid; USD 117,000 - 143,000; Full time

Benefits offered by this job

Equity component

Job summary

Confidential Company seeks an experienced Executive Assistant to the CEO of an industrial IoT company. The role blends traditional EA duties with program management, coordinating internal operations and external initiatives to support rapid growth.

You will help align cross-functional teams, track KPIs, manage calendars and travel, and contribute to the Office of the CEO as the company expands internationally to Europe and India.

Qualifications

• 10–15 year progressive EA experience in fast-moving companies.
• Experience blending EA duties with program management responsibilities.
• Strong ability to align cross-functional initiatives and track KPIs.

Responsibilities

• Serve as strategic partner to the CEO, coordinating internal operations and external initiatives.
• Manage calendar, travel, communications, and program-level tasks across global teams.
• Help establish an Office of the CEO and drive initiatives tied to revenue and growth.

Skills

Executive Assistant experience

Program management

Strategic coordination

Cross-functional collaboration

KPI tracking

Job description

Hybrid On-site Salary Range: $110,000 - $130,000 Per Year

About Company

Confidential Company

Job Description

We are hiring an Executive Assistant to the CEO of an industrial IoT company that provides an edge-to-cloud data platform for real-time machine connectivity, data collection, and Industrial DataOps at scale, helping manufacturers accelerate digital transformation. The company has experienced rapid, sustained growth over the past 4 to 5 years, including 150% YOY growth last year alone. As the business has scaled, its organizational structure has evolved significantly, with multiple layers of leadership now in place. As a result, the CEO’s role has shifted from day-to-day operations to high-level strategic initiatives, creating the need for a new kind of executive support.

Role Overview

• The EA will serve as primary strategic partner and coordinator to the CEO, helping manage both internal operations and external-facing initiatives
• The role blends traditional EA responsibilities (calendar management, travel, coordination) with program management-level involvement, especially in organizing operations across new global teams
• This person will play a key role in aligning cross-functional initiatives, defining (with help from SMEs) and tracking progress against KPIs, and supporting international expansion (e.g., new offices in Europe and India)

Ideal Candidate Profile

• 10-15 yearprogressive EA experience in fast moving companies like Google and Amazon
• Someone who moves beyond a traditional EA mindset and operates more like a Program Manager/ Executive Business Partner
• Strong program management and strategic coordination skills, with the ability to help establish an “Office of the CEO” function
• High EQ, adaptable, excellent at managing both detail and complexity
• Looking for someone who is energized by helping drive initiatives tied to revenue and company growth, not only calendar and inbox management, though that’s certainly part of the scope

Compensation & Structure

• Target base salary: up to $130K
• Equity Component
• This person would be the lead EA and may help support busy VPs occasionally, but the focus will be on directly supporting the CEO