Executive Assistant to CEO - AI & Robotics Startup

Dexmate

Fremont (CA)

On-site

USD 70,000 - 110,000

Full time

14 days+

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Job summary

Dexmate is building the foundation for physical AI and is seeking an Executive Assistant to work closely with the CEO in a fast-paced robotics startup. The role combines executive support, cross-functional coordination, and hands-on execution to accelerate critical initiatives in a dynamic environment.

The ideal candidate thrives on ownership, learns quickly, and applies sound judgment to keep projects moving while balancing multiple priorities.

Qualifications

3–5 years of experience in executive support, business operations, or similar high-intensity roles.
Strong judgment, problem-solving ability, and quick learning.
Highly organized with excellent attention to detail and ownership.
Ability to translate vague requests into concrete tasks and outcomes.
Comfortable navigating ambiguity in a fast-paced startup environment.
AI-forward mindset and willingness to leverage automation to improve processes.

Responsibilities

Work closely with the CEO to drive priorities forward and coordinate across teams and external stakeholders.
Own day-to-day executive support and coordination to keep the CEO organized and focused on top priorities.
Conduct research, synthesize information, prepare materials, and support decision-making and communications.
Lead special projects from request to completion and manage operational tasks in a hands-on startup setting.
Provide essential office and administrative support as needed in a fast-moving environment.
Leverage AI and automation to streamline workflows and reduce repetitive work.