Executive Assistant to CEO

FHC; United States; On-site; USD 82,000 - 91,000; Full time

Job summary

Family Health Centers is seeking an Executive Assistant to the CEO in Okanogan, WA to act as a strategic partner at the intersection of operations, governance, and leadership. You will translate the CEO’s vision into action, manage high-level scheduling, draft critical communications, and coordinate across the rural health network and subsidiaries.

You will work with the COO on KPI analysis, prepare briefing packs, and ensure 100% completion of board directives while maintaining discretion and

Qualifications

• Education: Associate’s Degree required; Bachelor’s Degree strongly preferred.
• Significant background in high-level executive support or strategic administration.
• Experience in operational project management within healthcare or similar sectors.

Responsibilities

• Act as authorized voice for the CEO in internal and external engagements.
• Draft high-priority communications in the CEO’s tone and voice.
• Gather, synthesize, and analyze data to build executive briefings.
• Manage scheduling, calendars, and urgent operational communications.
• Oversee board governance lifecycle: agendas, minutes, and directives tracking.

Skills

Executive support

Strategic thinking

Data-driven

Project management

Discretion

Scheduling

Communication

Governance awareness

Education

Associate’s Degree

Bachelor’s Degree strongly preferred

Tools

AI tools

Project management software

Analytical tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to CEO

Full Time 1.0 FTE Okanogan, WA, US 1 Attachments

11 days ago Requisition ID: 1734

Salary Range: $82,243.00 To $91,400.00 Annually

The Opportunity

Are you an exceptional communicator, a sharp analytical thinker, and a master of detail who thrives at the heart of strategic decision-making?

Family Health Centers is seeking an ExecutiveAssistant to the CEO—a high-level executive partner and true force multiplier for our Chief Executive Officer. This is not a typical administrative role. As an Executive Assistant, you will sit at the intersection of strategy, operations, and leadership across our expanding rural healthcare network and subsidiaries.

You will act as an essential link translating the CEO’s vision into organizational action, serving as an authorized surrogate in key meetings, diving deep into operational data alongside the COO, and driving high-stakes initiatives to 100% completion. If you want to make a tangible, lasting impact on community health outcomes while operating at the highest levels of executive leadership, this is your launchpad.

Why This Role is Unique

Direct Executive Proxy: You won't just sit in meetings—you will represent the CEO, leading conversations and conveying strategic directives to staff, board members, and external community partners.

Operational Deep Dives: Working in tandem with the COO and leadership team, you will dig into organizational KPIs, hunt down root causes when targets miss, and deliver data-driven executive briefings.

Cutting-Edge Tools: We value modern efficiency—you will leverage AI technologies, advanced project management frameworks, and analytical tools to scale the CEO’s reach.

Governance & Board Partnership: You will manage the full lifecycle of Board of Directors operations, keeping governance running seamlessly and ensuring directives turn into immediate action.

1. Executive Proxy & Strategic Gatekeeping

Act as an authorized voice and representative for the CEO in internal and external engagements.

Serve as the primary triage point for the CEO’s office, evaluating priority issues, resolving complex matters independently, and routing items efficiently.

Draft high-priority internal and external communications in the CEO’s distinct tone and voice.

Gather, synthesize, and analyze data from field operations and executive teams to build comprehensive briefings, surfacing risks, trends, and opportunities.

Track organizational performance against key health network KPIs; lead factual "deep dive" investigations into operational bottlenecks or unmet targets.

Track grant deliverables, timelines, and reporting milestones to keep the CEO fully informed of progress.

3. Board Lifecycle & Governance Execution

Own end-to-end board management: agenda creation, material compilation, distribution, minute-taking, and tracking 100% completion of board directives.

Maintain strict alignment with bylaws, committee structures, quorum guidelines, and documentation standards.

Maintain functional working knowledge of key regulatory and reporting requirements (e.g., HRSA, UDS, governance standards).

4. Action Tracking & Executive Readiness

Maintain a high-precision task and project-tracking system to ensure accountability across cross-departmental initiatives.

Fully prepare the CEO for every engagement, site visit, or board meeting with complete briefing packs, presentations, and background context.

Oversee complex scheduling logistics, high-priority correspondence, and urgent operational crisis comms (e.g., site disruption updates).

What You Bring to the Table

AI & Tech Savvy: Proficient in using AI tools and automation to streamline workflows, draft communications, and synthesize large volumes of information rapidly.

Data-Driven & Objective: Exceptional ability to gather facts, interview stakeholders, and present unbiased, actionable insights without emotional tilt.

Diplomacy & Authority: Proven capability to speak with authority on behalf of C-suite executives while building warm, trusting relationships at every level of the organization.

Uncompromising Discretion: Flawless track record of managing sensitive personnel, financial, and organizational data with complete confidentiality.

Project Mastery: Advanced project management skills with zero tolerance for dropped balls or untracked action items.

Qualifications & Experience

Education: Associate’s Degree required; Bachelor’s Degree (BA/BS) strongly preferred.

Experience: Significant background in high-level executive support, strategic administration, or operational project management.

Healthcare Context: Experience within a Federally Qualified Health Center (FQHC) or rural healthcare setting is highly valued, though candidates with strong transferable skills from other complex sectors are encouraged to apply!

Ready to Expand Our Reach?

Family Health Centers is an Equal Opportunity Employer.

Attachments (1)

Executive Assistant to the CEO August 2026.pdf