Executive Assistant to CEO

Catholic Charities; Fort Worth, Northern (TX, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short Term Disability

Long Term Disability

Life Insurance

Paid Holidays

PTO

401(k) with employer match

Public Service Loan Forgiveness (PSLF)

Job summary

Catholic Charities Fort Worth is seeking an Executive Assistant to the CEO to provide high‑level administrative support and strategic coordination. You will own executive workflows, triage communications, and ensure timely, professional interactions with internal and external stakeholders.

You’ll manage complex calendars, draft correspondence, prepare briefing materials, and support governance and project initiatives, all while working onsite in Fort Worth, TX.

Qualifications

• High School Diploma required; relevant experience preferred.
• 5 to 7+ years of executive support or administrative leadership.
• Proficiency in Microsoft Office and strong written/oral English.
• Strong organizational, communication, and discretion.
• On-site role in Fort Worth, with occasional remote work.

Responsibilities

• Manage CEO's email inbox, flag priorities and draft responses.
• Prepare presentations, letters, and internal communications.
• Coordinate CEO calendar, schedule prioritization, and meeting logistics.
• Prepare meeting materials, agendas, and post-meeting follow-up.
• Support governance activities and cross‑team project coordination.

Skills

Executive support

MS Office

Communication

Organization

Discretion

Independent work

On-site presence

Time management

Education

High School Diploma

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Fischer Family Campus

249 W. Thornhill Dr.

Fort Worth, TX 76115, USA

• Travel Required : No

Description

Are you the person executives rely on when something mission‑critical needs to get done? The person who thrives at the intersection of execution and problem‑solving? Who sees five competing priorities and immediately knows what needs to happen first? Who gets genuine satisfaction from being able to say, “It’s handled”?

We’re looking for an Executive Assistant to CEO to join us at Catholic Charities Fort Worth. You’ll have a front‑row seat to executive decision‑making, organizational strategy, and the day‑to‑day realities of leading a dynamic, evidence‑backed nonprofit.

You might be a fit if you are...

Proactive and independent

Analytical and focused on results

Highly organized, but not paralyzed by perfectionism

Driven by deadlines and a sense of urgency

The person others trust when the stakes are high

What’s in it for you?

• Meaningful Exposure: Work directly with executive leadership on
  key priorities. For someone who aspires to lead a mission‑driven
  organization one day, few roles offer a better perspective.
• Real Impact: Support innovative, research‑backed solutions
  that help families achieve lasting stability and move out of
  poverty for good.

Top Accountabilities

Executive Operations

Strategic Support

Governance Entities Strategy & Engagement

Project Management Strategic Support

What will you be doing in your role?

Executive Operations

• Independently manage and triage the CEO's email inbox, ensuringtimelyresponses,exercising judgment toflagstrategicpriorities, andmaintainingexecutive-level communication standards.
• Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the CEO, exercising discretionregardingcontent and alignment with leader voice.
• Orchestrate and “run the day” for the CEO, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting.
• Manage complex, high-volume calendars for the CEO,making autonomous decisionsregardingscheduling,prioritization ofrequestsand coordinationwith internal and external stakeholders.

Strategic Support

• Anticipate needsof CEOby monitoring workloads, deadlines, and key priorities,proactivelyidentifyingrisks, conflicts or preparation needs toensurethe leaders are fully briefed and equipped for upcoming commitments.
• Serve as a strategic gatekeeper, protecting executive time whilemaintainingstrong relationships across the organizationand making determinationsregardingaccess, timing, and follow‑up.
• Own preparation for executive meetings, includingdriving timelines, supportingcreationofagendas,curatingmaterials, and guiding post‑meeting follow‑throughto driveresults.

Governance Entities Strategy & Engagement

• Serve as the operationalownerfor governance processes—anticipatingneeds, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimaldirectionrequiredfrom the CEO.
• Prompt the CEO to prepare meeting agendas and materials in advance,maintaininga smooth planning cadence so executivesdon’tneed to manage the process themselves.
• Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionablenotes, anddocumenting decisions and follow‑up tasks.

Project Management Strategic Support

• Support the implementation of project management best practices for cross‑functional initiatives led by the CEO, exercising judgment to organize workstreams, timelines, and alignment across teams.
• Ownlogistics, coordination, and document preparation for project management meetings.
• Support preparation and follow up for project management meetings, including preparing agendas, assembling materials, and capturing clear next steps that drive consistent follow‑through and momentum.

Are you the next Executive Assistant to the CEO?

Required:

• High School Diploma.
• 5 to 7 or more years of relevant professional experience in executive support, operations, or administrative leadership.
• Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and SharePoint).
• Excellent written and oral presentation skills in English.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal abilities.
• Demonstrated discretion and ability to handle sensitive and confidential information.
• Ability to work both independently and collaboratively in a fast‑paced environment.
• Ability to provide consistent, on‑site support. This position is located in Fort Worth, TX. It is required for candidates to be available to work 5 days in the office. Occasional remote work is supported when work duties require deep thinking or focused work.

Preferred:

• Bachelor’s degree in business or related field preferred.

Here’s the good stuff...

• Full‑time position with a starting salary commensurate with experience.
• Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
• Health Savings Account- CCFW contributes $110 per month.
• 100% Company paid Long Term Disability
• 100% Company paid Basic Life and AD&D Insurance
• 16 paid Holidays (including being closed Christmas Eve through New Years Day)
• Tiered PTO Accrual by tenure: Vacation Time - 100 hours in your first year.
• Tiered PTO Accrual by tenure: Sick Time - 48 hours in your first year.
• 403(b) with employer match from day one- up to 6%
• 3 weeks paid parental/critical illness leave
• Employee Assistance Program
• CCFW Participates in the Public Service Loan Forgiveness program (PSLF)
• Wellness Program
• Financial Coaching

Travel Required

No .

Working at Catholic Charities Fort Worth

You’ll join a mission‑driven team and agency dedicated to supporting our clients. We have been entrusted with a 116‑year legacy of doing good and we have set forth a bold goal of ending poverty in our community. Our services are uniquely positioned to address a myriad of key factors that keep families from reaching their bigger, brighter future. We have identified five different areas, or pathways, in which our programs create impact: financial resiliency, education credentials, emotional resiliency, resource stability, and employment. And we’re growing our team to make it all happen! Though we are guided by our Catholic Faith, you do not have to be Catholic to join our team or receive services.

Due to the volume of responses, only qualified parties will be contacted. No phone calls, please. Catholic Charities Fort Worth is an equal‑opportunity employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.