Executive Assistant & Hospitality Specialist

Fwdioc; Fort Worth (TX); On-site; USD 31,822 - 45,323; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Tiered PTO Accrual

403(b) with employer match

Employee Assistance Program

Wellness Program

Job summary

Fwdioc in Fort Worth, TX, is looking for a full-time Executive Assistant & Hospitality Specialist to manage executive support tasks. You will coordinate meetings, support the CEO Office, and handle logistics while ensuring every guest feels valued.

This role requires a high school diploma and at least 5 years of experience in executive support. The position offers an hourly wage starting at $28 and includes comprehensive benefits like medical insurance, a generous PTO system, and a robust retirement plan.

Qualifications

• 5 or more years of relevant experience in executive support, administration, or operations.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated ability to handle sensitive and confidential information.

Responsibilities

• Deliver professional meeting experiences for senior team members.
• Support the CEO Office's efficient operational day-to-day needs.
• Coordinate travel arrangements for the President and Vice President.
• Manage timesheet approvals and expense reporting.

Skills

Microsoft Office Suite proficiency

Hospitality-focused mindset

Attention to detail

Excellent written and oral communication

Discretion with confidential information

Education

High School Diploma or equivalent

Job description

Executive Assistant & Hospitality Specialist

Job Category: Administrative Support

Requisition Number: EXECU002028

• Full-Time
• On-site

Locations

Fischer Family Campus
249 W. Thornhill Dr.
Fort Worth, TX 76115, USA

You'll join a mission-driven team and agency dedicated to supporting our clients. We have been entrusted with a 116-year legacy of doing good and we have set forth a bold goal of ending poverty in our community. Our services are uniquely positioned to address a myriad of key factors that keep families from reaching their bigger, brighter future. We have identified five different areas, or pathways, in which our programs create impact: financial resiliency, education credentials, emotional resiliency, resource stability, and employment. And we're growing our team to make it all happen! Though we are guided by our Catholic Faith, you do not have to be Catholic to join our team or receive services.

Core Responsibilities

Executive Hospitality & Meeting Support

• Deliver a professional, welcoming, and seamless meeting experience for senior team, board members, and guests.
• Coordinate meeting room setup, refreshments, catering, and hospitality needs.
• Manage room readiness, technology checks, and printed materials for meetings.
• Support meeting execution and post‑meeting cleanup and room reset activities.
• Maintain executive conference spaces to ensure a polished experience for guests and stakeholders.

Executive Office Operations

• Support the efficient day‑to‑day operation of the CEO Office (President & Vice President) through administrative excellence and attention to detail.
• Process incoming and outgoing mail, packages, and deliveries to the CEO Office (President & Vice President).
• Coordinate printing, copying, binding, and distribution of printed materials for the CEO Office (President & Vice President).
• Maintain executive office supplies, hospitality inventory, and ordering needs.
• Maintain and organize digital and physical records, files, and documents in accordance with CCFW processes and procedures.

Calendar, Travel & Logistics Coordination

• Coordinate all travel for the President and Vice President, including booking flights, hotels, and ground transportation; preparing detailed travel itineraries; and ensuring President and Vice President are fully prepped for all onsite commitments.
• Schedule meetings and appointments according to established priorities and direction from Vice President and Executive Operations Manager.
• Coordinate meeting logistics including room reservations and technology requirements.
• Arrange and communicate travel reservations, confirmations, and itinerary materials.
• Monitor calendar changes and communicate updates to stakeholders as directed by Vice President and Executive Operations Manager.

Executive Support Services

• Provide responsive administrative support that enables executive leaders to operate efficiently and effectively.
• Manage timesheet approvals, expense reporting, and invoice processing for the CEO/President and Vice President.
• Maintain a high level of professionalism and confidentiality with sensitive information and executive materials.
• Anticipate routine support needs and proactively resolve administrative issues.
• Work collaboratively with Executive Assistants to the senior leadership team to provide consistent, comprehensive support.

Senior Leadership Team Operations & Integration

• Provide comprehensive support for senior leadership team meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions to drive execution and accountability.
• Track and assign action items from senior team meetings, ensuring owners are notified, and deadlines are monitored to support accountability and follow‑through.
• Own and drive the annual calendar of senior leadership team meetings, proactively coordinating schedules, managing all logistics, securing materials, and ensuring all components are delivered with excellence.
• Prompt the Vice President to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so executives don’t need to manage the process themselves.

Qualifications

• High School Diploma or equivalent.
• 5 or more years of relevant experience in executive support, administration, or operations.
• Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and SharePoint).
• Hospitality‑focused mindset with exceptional attention to detail and a passion for making others feel valued and cared for.
• Ability to anticipate needs and provide thoughtful, professional support to executives and guests.
• Excellent written and oral presentation skills in English.
• Demonstrated discretion and ability to handle sensitive and confidential information.
• Ability to work both independently and collaboratively in a fast‑paced environment.
• Ability to provide consistent, on‑site support. This position is located in Fort Worth, TX. It is required for candidates to be available to work 5 days in the office.

Here’s the Good Stuff...

• Full‑Time position starting at an hourly rate of $28, based on minimum job requirements. Final offer is determined by relevant experience, work history, education and internal equities.
• Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
• Health Savings Account - CCFW contributes $110 per month.
• 100% Company paid Long Term Disability
• 100% Company paid Basic Life and AD&D Insurance
• 16 paid Holidays (including being closed Christmas Eve through New Years Day)
• Tiered PTO Accrual by tenure:
  • Vacation Time - 100 hours in your first year.
  • Sick Time - 48 hours in your first year.
• 403(b) with employer match from day one - up to 6%
• 3 weeks paid parental/critical illness leave
• Employee Assistance Program

• CCFW Participates in the Public Service Loan Forgiveness program (PSLF)
• Wellness Program
• Financial Coaching

Travel Required

No.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.