EXECUTIVE ASSISTANT TO CEO

UMB Bank; Denver (CO); Hybrid; USD 82,000 - 120,000; Full time

Job summary

UMB Bank is seeking an Executive Assistant to the CEO to provide high-level support in a fast-moving environment. You will manage a complex calendar, prepare confidential materials, and coordinate executive-level meetings with internal and external stakeholders.

The role requires discretion, proactive communication, and the ability to anticipate needs. It is a hybrid position based out of the Denver, CO office, with travel as needed and a strong emphasis on accuracy and timely follow-through.

Qualifications

• Five or more years of progressively responsible administrative or executive support experience.
• Experience managing complex calendars, coordinating high-stakes meetings, and handling confidential information.
• Strong written and verbal communication skills.
• Ability to prioritize competing demands, meet time-sensitive deadlines, and maintain follow-through.
• Proficiency with Microsoft applications and learning relevant business systems.

Responsibilities

• Manage the CEO’s complex calendar, balancing strategic priorities and deadlines, resolve scheduling conflicts.
• Plan and coordinate meetings with executives, customers, and stakeholders, including agendas, materials and logistics.
• Prepare, proofread, organize, and distribute confidential correspondence.
• Track decisions, action items, and commitments; provide the CEO with status updates and reminders.
• Coordinate domestic and international travel arrangements, itineraries, schedule changes, and expenses.
• Serve as a trusted point of contact for the CEO’s office with professionalism and discretion.
• Anticipate upcoming needs and proactively identify scheduling conflicts and dependencies.
• Support special projects and executive events requiring cross-team coordination; occasional travel for the CEO.

Skills

Executive support

Calendar management

Confidentiality

Communication

Multitasking

Tools

Microsoft Office

Job description

As Executive Assistant to the CEO, you will provide trusted, high-level support that helps the CEO focus on UMB’s most important priorities. You will manage a complex calendar, coordinate executive-level meetings, prepare confidential materials, and ensure commitments and decisions receive timely follow-through. Success in this role calls for sound judgment, discretion, proactive communication, and the ability to anticipate needs in a fast-moving environment.

What you’ll do

• Manage the CEO’s complex calendar, balancing strategic priorities, deadlines, preparation time, and competing requests; resolve scheduling conflicts and elevate time-sensitive issues.
• Plan and coordinate meetings with the executives, customers, and other stakeholders, including agendas, materials, communications, and logistics.
• Prepare, proofread, organize, and distribute confidential correspondence
• Track decisions, action items, and commitments; provide the CEO with clear status updates and reminders.
• Coordinate domestic and international travel arrangements, itineraries, schedule changes, and expense documentation in accordance with UMB processes.
• Serve as a trusted point of contact for the CEO’s office, responding to inquiries and communicating with associates, senior leaders, and external contacts with professionalism and discretion.
• Anticipate upcoming needs and proactively identify scheduling conflicts, missing information, dependencies, and opportunities to improve executive-office workflows.
• Support special projects and executive events requiring coordination across teams. Occasional travel to accompany the CEO may be required; expected frequency is to be confirmed.

What you’ll bring

• Five or more years of progressively responsible administrative or executive support experience, including support for senior executives, or an equivalent combination of education, skills, and experience.
• Experience managing complex calendars, coordinating high-stakes meetings, and handling confidential information with discretion.
• Strong written and verbal communication skills, including the ability to prepare and edit executive-level correspondence and materials.
• Ability to prioritize competing demands, meet time-sensitive deadlines, and maintain accurate follow-through across multiple commitments.
• Proficiency with Microsoft applications and emerging technologies, and the ability to learn relevant business systems.

How you’ll work

This is a hybrid role based out of UMB's Denver, CO office. The UMB office location and specific onsite schedule will be discussed.

This position was posted on 11/12/2026. The application deadline for this position is 45 days from the posting date unless filled earlier.

Compensation Range:

$81,864 - $120,406

The posted compensation range on this listing represents UMB’s good faith and reasonable estimate based on its budget and what it expects to be the starting pay for this role, but the actual compensation may vary by geographic location, experience level, and other job-related factors. Please see the description of benefits included with this job posting for additional information.

UMB offers competitive and varied benefits to eligible associates, such as Paid Time Off; a 401(k) matching program; annual incentive pay; paid holidays; a comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage; health savings, flexible spending, and dependent care accounts; adoption assistance; an employee assistance program; fitness reimbursement; tuition reimbursement; an associate wellbeing program; an associate emergency fund; and various associate banking benefits. Benefit offerings and eligibility requirements vary.

Are you ready to be part of something more?

You're more than a means to an end—a way to help us meet the bottom line. UMB isn't comprised of workers, but of people who care about their work, one another, and their community. Expect more than the status quo. At UMB, you can expect more heart. You'll be valued for exactly who you are and encouraged to support causes you care about. Expect more trust. We want you to do the right thing, no matter what. And, expect more opportunities. UMBers are known for having multiple careers here and having their voices heard.

UMB and its affiliates are committed to inclusion and diversity and provide employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin, age, disability, military service, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. If you need accommodation for any part of the employment process because of a disability, please send an e-mail to [e-mail] to let us know the nature of your request.

If you are a California resident, please visit our Privacy Notice for California Job Candidates to understand how we collect and use your personal information when you apply for employment with UMB.