Executive Assistant to CEO

Calpion/Plutus Health; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Plutus Health Inc. is seeking an organized Executive Assistant to the CEO in Dallas. The role requires proactive coordination, broad organizational skills, and the ability to protect sensitive information.

You will manage calendars, travel, meetings, and communications, while supporting leadership with strategic initiatives and cross-functional collaboration. The ideal candidate has a background supporting senior leaders, exceptional communication, and the ability to anticipate needs in a

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related discipline.
• 3–6 years of experience in Executive Assistant/Executive Coordination roles supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High degree of professionalism, discretion, integrity and confidentiality.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and AI tools.
• Strong attention to detail and independent follow-through.

Responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and day-to-day schedule.
• Coordinate meetings across multiple stakeholders and time zones.
• Prepare agendas, presentations, reports, and briefing materials.
• Document and track action items, priorities, and deadlines with follow-up.
• Coordinate with Sales, HR, Finance, Operations and other teams.
• Assist with executive communications and correspondence.
• Support board meetings including prep, scheduling, documentation and follow-up.
• Handle confidential information with discretion.
• Conduct research and prepare summaries for executive decision-making.
• Assist with strategic initiatives and special projects as needed.
• Identify scheduling conflicts and bottlenecks; ensure tasks are followed through.

Skills

Calendar management

Communication

Organizational skills

Discretion

Microsoft Office & AI tools

Project coordination

Education

Bachelor’s degree in Business Administration, Management, Communications, or related

Tools

Microsoft Office

Outlook

PowerPoint

Excel

AI Tools

Job description

About Plutus Health Inc.

Plutus Health Inc. is a healthcare organization focused on delivering technology-enabled solutions and services that help improve healthcare operations and business performance. We operate in a fast-paced environment where collaboration, innovation, operational excellence, and exceptional client service are key priorities.

About the Role

Plutus Health is looking for a highly organized, proactive, and trustworthy Executive Assistant to the CEO. This is a high-visibility role requiring exceptional communication skills, sound judgment, strong follow-through, and the ability to manage multiple priorities with a high degree of confidentiality.

The Executive Assistant will work closely with the CEO and act as a key coordination point across leadership and other stakeholders. The ideal candidate is comfortable working in a fast-paced environment, anticipating needs, tracking priorities, and ensuring important actions are followed through to completion.

Key Responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and day-to-day schedule.
• Coordinate meetings across multiple stakeholders and time zones.
• Prepare meeting agendas, presentations, reports, briefing materials, and other executive-level documents.
• Document and track action items, priorities, commitments, and deadlines, ensuring timely follow-up.
• Coordinate closely with leadership and teams including Sales, HR, Finance, Operations, and other business functions.
• Assist with executive communications and correspondence.
• Support leadership and board-level meetings, including preparation, scheduling, documentation, and follow-up.
• Handle sensitive and confidential business and employee information with the highest level of discretion.
• Conduct research and prepare summaries to support executive decision-making.
• Assist the CEO with strategic initiatives and special projects as needed.
• Identify scheduling conflicts, competing priorities, and potential bottlenecks proactively.
• Maintain strong follow-through and ensure important tasks and decisions do not fall through the cracks.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• 3–6 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and time-management skills.
• Ability to manage multiple priorities and changing requirements in a fast-paced environment.
• High degree of professionalism, discretion, integrity, and confidentiality.
• Strong proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word, Excel and AI Tools .
• Strong attention to detail and ability to follow through on assignments independently.
• Comfortable working closely with senior executives and interacting professionally with internal and external stakeholders.

Preferred Qualifications

• Previous experience directly supporting a CEO, Founder, President, or other C-suite executive.
• Experience working with a U.S.-based healthcare, healthcare technology, or healthcare services organization.
• Experience coordinating with U.S. and global stakeholders.
• Familiarity with Microsoft Teams, Zoom, CRM platforms, and other business collaboration tools.
• Experience preparing executive presentations, meeting summaries, reports, and trackers.
• Comfortable working across multiple functions and time zones.

What We’re Looking For

The successful candidate will be someone who:

• Is highly dependable, procative and takes ownership of responsibilities.
• Anticipates the CEO’s needs rather than waiting for direction on every task.
• Communicates clearly, professionally, and confidently.
• Can distinguish between urgent and important priorities.
• Maintains confidentiality and exercises good judgment.
• Is comfortable working independently while coordinating across multiple teams.
• Has strong attention to detail and consistent follow-through.
• Thrives in a dynamic environment where priorities can change quickly.

Why Join Plutus Health

• Work directly with the CEO and gain exposure to executive-level decision-making.
• Take on a high-visibility, high-impact role with meaningful responsibilities.
• Gain exposure to different areas of the healthcare business and strategic initiatives.
• Collaborate with leadership and cross-functional teams in both the U.S. and India.