Executive Assistant to C-Suite/Liaison to Board of Directors (47383)

Care For the Homeless; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading organization in homeless services seeks an Executive Assistant to provide vital support to its C-Suite. The ideal candidate will thrive in a dynamic environment, managing complex schedules and communications, ensuring effective decision-making while maintaining confidentiality. Strong organizational and communication skills are a must, along with a Bachelor's degree and relevant experience.

Qualifications

• Minimum 3 - 5 years administrative experience supporting C-suite executives.
• Experience with Federal Qualified Health Centers or homeless services desirable.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Assist C-Suite members with decision-making and prioritization.
• Manage calendars, meetings, and strategic initiatives.
• Draft correspondence and manage confidential matters.

Skills

Organizational Skills

Business Writing

Oral Communication

Interpersonal Skills

Education

Bachelor’s in Business Administration

Tools

MS Office

PowerPoint

Board Effect

Job description

Overview Of The Position

CFH seeks a highly skilled individual who will provide executive assistant support to the organization’s very busy C-Suite members and also act as the liaison between the organization’s management team and the Board of Directors. We require someone who is highly organized and outcome-focused who thrives in a high-energy environment. The right candidate will participate actively in improving the impact of CFH on its organizational objectives.

Responsibilities Of The Executive Assistant To The C-suite

• Assist the President/CEO and other C-Suite members (Chief Program Officer, Chief Financial Officer, Chief Development and Communications Officer, and Chief Medical Officer) in facilitating effective decision-making, appropriate prioritization, and follow-up to ensure the organization runs efficiently.
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Support the C-Suite by project managing cross-departmental initiatives
• Act as liaison among the C-Suite members and other managers and staff: coordinate calendars, schedules, meetings, and strategic initiatives
• Manage sensitive matters with a high level of confidentiality and discretion
• Identify and elevate those issues about which the C-Suite members should be aware to resolve the problem/mitigate the risk
• Coordinate meeting agendas by gathering input from senior staff, and accurately document minutes for key meetings, clearly outlining decisions made and follow-up actions required.
• Develop, maintain and follow up on task lists and critical paths for organization projects
• Field and assess inquiries directed to C-Suite, determine/advise on the proper course of action, complete the transaction or field to the appropriate individual to resolve
• Collect critical information from appropriate staff persons and populate data dashboards to increase the use of metrics in organizational decision-making
• Prepare presentation materials to communicate information effectively and succinctly
• Manage the organization’s critical document repository; maintain all salient documents (contracts, regulations, certifications, etc.) in both electronic and paper form, where appropriate, to facilitate easy access when the documents are needed
• Facilitate communication, meeting management, and necessary follow-up with external business partners and other organizations working jointly with CFH
• Chair special project committees and move projects to successful outcomes
• Draft memos, correspondence, and make phone calls on behalf of C-Suite members
• Make travel and other reservations and arrangements for C-Suite members
• Conduct background research and brief C-Suite members prior to meetings with prospective board members, political leaders, and others
• Plan and execute special events as needed
  
  

LIAISON TO THE BOARD OF DIRECTORS

• Act as liaison between CFH’s C-Suite and the Board of Directors
• Establish and manage board, committee, and special meeting calendars; send electronic appointments, collect and distribute documents and reports needed for Board and Committee meetings
• Manage Board of Directors information repositories and communication tools
• Field questions from board members and answer, if able, or refer to the appropriate staff person, if needed
• Record minutes accurately and comprehensively at board and select committee meetings, write-up minutes in a standardized format, seek consensus from the appropriate board or committee members, and publish the approved minutes promptly in final, executed format
• Manage needed information about board members in a secure and confidential format
• Prepare presentation materials to communicate information effectively and succinctly
• Solicit feedback from board members and report back to C-Suite members
• Plan and execute special events involving board members
  
  

Qualifications

• Bachelor’s in Business Administration or similar field
• Minimum 3 - 5 years administrative experience, of which three years were supporting the CEO or other C-suite executives
• Experience working at a Federally Qualified Health Center and/or homeless services agency desirable.
• Ability to multi-task and operate in a fast-paced environment
• Extremely strong organizational skills with the ability to organize others
• Superb business writing and oral communication skills are required
• Excellent interpersonal relationship skills are required to deal with employees of all levels, consumers, key stakeholders and Board members
• Strong computer skills and proficiency with MS Office, PowerPoint and other presentation tools
• Experience with Board Effect or similar software desirable