Executive Assistant to C-Suite/Liaison to Board of Directors (47383)

Care for the Homeless; New York (NY); On-site; USD 85,000 - 90,000; Full time

Job summary

A leading organization in New York seeks an Executive Assistant to support C-Suite members. The ideal candidate will thrive in a fast-paced environment, manage sensitive information, and enhance organizational efficiency. Responsibilities include coordinating meetings, assisting with decision-making, and serving as a liaison to the Board of Directors. Strong organizational and communication skills are essential. This position offers a competitive salary and the opportunity to make a significant impact.

Qualifications

• 3-5 years of administrative experience supporting C-Suite executives.
• Experience in Federally Qualified Health Centers or homeless services is desirable.

Responsibilities

• Assist C-Suite members in decision-making and organizational efficiency.
• Coordinate calendars, meetings, and strategic initiatives.
• Serve as liaison between C-Suite and the Board of Directors.

Skills

Multitasking

Organizational Skills

Communication

Interpersonal Skills

Education

Bachelor’s degree in Business Administration

Tools

MS Office

PowerPoint

Board Effect

Job description

Job Details

Job Location: New York, NY

Education Level: Bachelor's Degree Preferred

Salary Range: $85,000.00 - $90,000.00 per year

Job Shift: 9:00 AM - 5:00 PM

Description

OVERVIEW OF THE POSITION

CFH seeks a highly skilled individual to provide executive assistant support to the organization’s busy C-Suite members and act as a liaison between management and the Board of Directors. The ideal candidate will be highly organized, outcome-focused, and thrive in a high-energy environment. They will actively contribute to enhancing CFH’s organizational impact.

RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE C-SUITE

• Assist the President/CEO and other C-Suite members (Chief Program Officer, CFO, Chief Development and Communications Officer, Chief Medical Officer) in facilitating decision-making, prioritization, and follow-up to ensure organizational efficiency.
• Plan and coordinate work to meet senior executives’ priorities and organizational goals.
• Support cross-departmental initiatives through project management.
• Coordinate calendars, schedules, meetings, and strategic initiatives among C-Suite members and staff.
• Handle sensitive matters with confidentiality and discretion.
• Identify and escalate issues requiring C-Suite attention to mitigate risks.
• Coordinate meeting agendas, gather input, and document minutes with clear decisions and follow-up actions.
• Develop and monitor task lists and project timelines.
• Assess inquiries directed to C-Suite, advise on actions, and direct to appropriate staff.
• Compile data for dashboards to support organizational decision-making.
• Prepare presentation materials for effective communication.
• Manage critical documents and records for easy access.
• Facilitate communication and follow-up with external partners and organizations.
• Chair special project committees and oversee project progress.
• Draft memos, correspondence, and make calls on behalf of C-Suite members.
• Arrange travel and reservations for C-Suite members.
• Conduct background research for meetings with stakeholders.
• Plan and execute special events as needed.

LIAISON TO THE BOARD OF DIRECTORS

• Serve as liaison between C-Suite and the Board of Directors.
• Manage board, committee, and meeting calendars; distribute documents and reports.
• Maintain Board information repositories and communication tools.
• Respond to questions from board members or refer as appropriate.
• Record and publish accurate, standardized minutes of board and committee meetings.
• Manage confidential information about board members.
• Prepare presentation materials for board meetings.
• Gather feedback from board members and report to C-Suite.
• Organize special events involving board members.

Qualifications

QUALIFICATIONS

• Bachelor’s degree in Business Administration or a related field.
• 3-5 years of administrative experience, including supporting C-Suite executives.
• Experience in Federally Qualified Health Centers and/or homeless services is desirable.
• Ability to multitask in a fast-paced environment.
• Strong organizational skills and ability to lead others.
• Excellent business writing and oral communication skills.
• Outstanding interpersonal skills to interact with employees, stakeholders, and board members.
• Proficiency with MS Office, PowerPoint, and presentation tools.
• Experience with Board Effect or similar software is a plus.