Executive Assistant to C-Suite

Northbound Executive Search; New York (NY); On-site; USD 75,000 - 137,000; Full time

Job summary

A leading investment firm is seeking an experienced Executive Assistant to support the Chief Investment Officer and Chief Financial Officer. This is an exciting opportunity for a highly organized and proactive individual to thrive in a fast-paced environment. Responsibilities include managing calendars, coordinating travel, and handling confidential information with discretion, making it perfect for someone with strong communication and problem-solving skills.

Benefits

Comprehensive health insurance, fully paid by the firm

401(k) plan with firm contributions

Collaborative culture that values growth

Qualifications

• 5+ years of experience supporting C-suite executives.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage competing priorities with attention to detail.

Responsibilities

• Provide high-level administrative support to the CIO and CFO.
• Manage complex calendars, scheduling, and meeting coordination.
• Organize and book domestic and international travel.

Skills

Organizational

Communication

Problem-solving

Tools

Microsoft Office Suite

Job description

We are hiring an experienced Executive Assistant to support the Chief Investment Officer (CIO) and Chief Financial Officer (CFO) at a leading investment firm. This is a unique opportunity for a high-performing EA to work directly with two key executives at the forefront of strategic decision-making. The ideal candidate thrives in a fast-paced, professional environment and brings exceptional organizational, communication, and problem-solving skills.

Key Responsibilities:

• Provide high-level administrative support to the CIO and CFO
• Manage complex calendars, scheduling, and meeting coordination across time zones
• Organize and book domestic and international travel, including detailed itineraries
• Track and help prepare for meetings, presentations, and follow-ups
• Handle confidential information with the utmost discretion
• Act as a gatekeeper and liaison for internal and external communications
• Support ad hoc projects and special initiatives as needed

Qualifications:

• 5+ years of experience supporting C-suite executives, ideally in financial services or a fast-paced professional setting
• Demonstrated ability to manage competing priorities with a high level of attention to detail
• Strong communication skills—written and verbal
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Highly proactive, resourceful, and solutions-oriented
• Discreet, polished, and professional in all interactions
• Comprehensive health insurance, fully paid by the firm
• 401(k) plan with firm contributions
• A collaborative culture that values growth!

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Venture Capital and Private Equity Principals, and Capital Markets

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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