Executive Assistant to Associate Provost, Student Affairs

Charles R. Drew University of Medicine and Science; Los Angeles (CA); On-site; USD 70,000 - 72,000; Full time

Job summary

Charles R. Drew University of Medicine and Science is seeking an Executive Assistant to the Associate Provost, Student Affairs in an onsite role in Los Angeles. The successful candidate will manage complex calendars, arrange travel, prepare materials, and coordinate meetings with program directors and staff.

The position requires 2+ years of administrative experience, strong MS Office skills, meticulous data management, and the ability to handle confidential information with discretion.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2 years or more of related administrative experience.
• One year as an Executive Assistant preferred.
• Experience in the higher education setting.

Responsibilities

• Maintain calendar, arrange travel and lodging, schedule meetings, and take minutes.
• Prepare major documents and coordinate contributions of multiple staff and faculty.
• Oversee clerical and administrative functions; produce reports and materials; manage data formats.
• Represent the office in relations with the University, community, government agencies and professional groups.
• Provide administrative support for student activities and coordinate events (Annual Advisory Council Meeting, Student Affairs Retreat).
• Coordinate meetings with Program Directors and schedule speakers, vendors, and post-event evaluations.

Skills

Calendar management

Travel arrangements

Meeting coordination

Minutes

Confidentiality

Administrative support

MS Office

PowerPoint

Data reporting

Education

Bachelor's degree or equivalent

Master's degree preferred

Tools

MS Office

Word

Excel

PowerPoint

Access

Job description

Charles R. Drew University of Medicine and Science is seeking an Executive Assistant to the Associate Provost, Student Affairs in an onsite role in Los Angeles. The successful candidate will manage complex calendars, arrange travel, prepare materials, and coordinate meetings with program directors and staff.

The position requires 2+ years of administrative experience, strong MS Office skills, meticulous data management, and the ability to handle confidential information with discretion.