Executive Assistant (Temporary)

Karyaar; Village of Tarrytown (NY); On-site; USD 39,000 - 72,000; Full time

Job summary

Regeneron is seeking an Executive Assistant to support Digital Technology and AI executives, coordinating calendars, travel, and procurement while upholding confidentiality across multiple business functions.

The role emphasizes strategic thinking, tech fluency, and proactive process improvements, leveraging AI tools to streamline workflows and communications. On-site in Tarrytown, 3-month contract with potential extension.

Qualifications

• Eight (8) or more years of administrative experience required.
• Associate or bachelor’s degree preferred.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.

Responsibilities

• Manage complex calendars, expenses, and time commitments for executives.
• Anticipate leaders’ needs and resolve scheduling conflicts with minimal direction.
• Triager incoming requests and inquiries with discretion and urgency.
• Plan and coordinate meetings, events, and travel, including international arrangements.
• Draft communications using AI tools and prepare executive-ready presentations.

Skills

Calendar management

Stakeholder management

Discretion & confidentiality

Communication excellence

Project coordination

Education

Associate or Bachelor's degree preferred

Tools

Microsoft 365

SharePoint

Concur

Job description

Open role · Regeneron# Executive Assistant (Temporary)On-siteFull-timeTarrytown, NYPosted Jul 6About the role## What you'd be doingAt Regeneron, we pair science with technology to accelerate the discovery and delivery of life‐changing medicines. We are searching for an Executive Assistant to support Digital Technology and AI executives who oversee and interact with multiple functional teams within our business, including Research, Global Development, Commercial, and G&A. This role requires advanced understanding of the Digital Technology and AI team and its business clients, including key relationships.We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact legal team. The Executive Assistant will exercise considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.Build Our Future TogetherManaging complex calendars, expenses, and time commitments for executives.Anticipating the needs of leaders and teams before they arise, resolving scheduling conflicts with minimal direction.Triaging incoming requests and inquiries, raising time-sensitive or significant matters with good judgment and discretion.Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently delivering solutions.Using AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.Planning and managing internal and external meetings end‐to‐end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with attendees, catering decisions, materials and follow up.Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.Collaborating cross‐functionally and serving as a trusted partner to peers.Communicating effectively across all levels while maintaining confidentiality.Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities.Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources.When And WhereLocation will be Tarrytown, NY. We are four days per week on site with 1 day of work from home flexibility.This is a contract position, with an initial contract expectation of 3 months and potential for extension and/on conversion to full time.Discover Your RoleAre highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance.Exhibit discretion, independence, and sound judgment.Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as a part of how you work.Work comfortably with senior leaders and understand how they think and what they expect.Possess advanced knowledge or ability to readily learn company and Digital Technology and AI team policies, practices, and resources and act as a point person for supported leaders and departments.Proactively highlight opportunities for continuous improvement to current processes.Communicate exceptionally well, whether orally or in writingThis Role RequiresEight (8) or more years of administrative experience required, with at least four (4) years supporting senior leaders in a business or legal environment.Associate or bachelor’s degree preferred.Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.Proven track record managing complex calendars, orchestrating senior‐level meetings and events, and coordinating domestic/international travel with precision.Exceptional organization, prioritization, and follow‐through.Flexibility to support after‐hours needs tied to executive travel, global time zones, and critical events.Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other locations, additional information will be provided during the recruitment process. If you have any questions, please speak with your recruiter.Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‐site. Please speak with your recruiter and hiring manager for more information about on‐site expectations for your role and location.As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.For jobs in Canada: this posting is for an existing position.