Executive Assistant (Temporary)

virbiotechnologyinc; San Francisco (CA); On-site; USD 80,000 - 113,000; Full time

Job summary

Vir Biotechnology, Inc. is seeking a Temporary Executive Assistant to provide comprehensive administrative support to senior leaders in San Francisco.

You will manage busy calendars, coordinate meetings with diverse stakeholders, and handle day-to-day operations to keep initiatives on track. Based in San Francisco, this onsite role requires 5 days per week in the office and a proactive, discreet professional who can thrive in a fast-paced biotech environment with strong communication and

Qualifications

• 10+ years' experience in administrative roles with 3+ years supporting C-level executives.
• Experience in the biotechnology/pharmaceutical industry is required.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.

Responsibilities

• Plan, schedule, and coordinate complex meetings with internal and external stakeholders.
• Manage highly sensitive information with discretion and maintain confidentiality.
• Facilitate relationships and gather briefing materials for meetings with timely follow-up.
• Organize domestic travel, including flights, hotels, and itineraries.
• Process expense reports and support special projects or events as needed.
• Be the go-to person for day-to-day administrative needs and problem solving.
• Anticipate needs to ensure nothing falls through the cracks.

Skills

Executive support

C-level support

Biotech industry

Calendar management

Tools

Microsoft Office

Outlook

Job description

Vir Biotechnology, Inc. is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple PRO-XTEN ® dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.

Vir Biotechnology has exclusive rights to the universal PRO-XTEN ® masking platform for oncology and infectious disease. PRO-XTEN ® is a trademark of Amunix Pharmaceuticals, Inc., a Sanofi company.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.

THE OPPORTUNITY

Vir Biotechnology is looking for a Temporary Executive Assistant (EA). In this EA role, you will provide comprehensive administrative support, enabling our leaders to focus on strategic priorities and key initiatives while supporting their teams effectively. You will be responsible for managing a busy and dynamic calendar, coordinating meetings with a wide range of stakeholders, and ensuring smooth day-to-day operations.

This role is based in our San Francisco, California office with the expectation to be onsite 5 days a week.

WHAT YOU'LL DO

• Plan, schedule, and coordinate complex meetings and events with internal teams and a wide range of external partners including accommodating scheduling conflicts and last-minute changes
• Manage highly sensitive and confidential information regarding business strategies, organizational priorities, and key initiatives with discretion
• Help facilitate strong working relationships with internal and external stakeholders. Gather briefing materials for meetings and ensure timely follow-up and consistent communication
• Organize domestic and international travel, including flights, hotels, transportation, and itineraries
• Process expense reports
• Support special projects, team initiatives, or event planning as needed
• Be the go-to person for day-to-day administrative needs, and problem solving for those you support
• Anticipate needs and help ensure nothing falls through the cracks

WHO YOU ARE AND WHAT YOU BRING

• 10+ years' experience with at least 3+ years supporting either C level executives
• Experience in the biotechnology / pharmaceutical industry required
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Proactive and resourceful, with strong problem-solving skills
• Excellent communication skills
• Comfortable working in a fast-paced, dynamic environment
• Able to maintain a high level of professionalism and confidentiality
• Proficient in Microsoft Office and calendar management tools (e.g., Outlook)

WHO WE ARE AND WHAT WE OFFER

The expected hourly range for this position is $58.00 to $82.00. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.

Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics.

This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.

Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

For hires based in the United States, Vir Biotechnology, participates in E-Verify .

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