Executive Assistant - Technology

Niceboard; Nashville (TN); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Inclusive and diverse culture

Competitive well-being programs

Room to grow in a collaborative enviro

Job summary

UTA seeks an Executive Assistant to support senior leaders within the Technology organization. This full-time position offers benefits and pays $27 per hour, with complex calendar management and international travel logistics.

The role requires strong organizational and communication skills, discretion with confidential information, and the ability to anticipate leadership needs in a dynamic, tech-driven environment. You will work across time zones and with internal teams and external partners.

Qualifications

• Bachelor’s degree strongly preferred.
• 2+ years of EA experience supporting senior leadership, ideally VP level.
• Proactive problem-solving and anticipation of leadership needs.
• Ability to juggle multiple tasks with deadlines with high accuracy.
• Proficient in Word, Excel, Outlook, PowerPoint and quick to adapt to new tech.

Responsibilities

• Provide day-to-day administrative support to Technology executives, including calendar management and meeting coordination across time zones.
• Organize detailed domestic and international travel with multi-leg itineraries.
• Serve as a point of contact for internal teams, external partners, and clients.
• Prepare and edit presentation decks and communications aligned with leadership objectives.
• Coordinate logistics and follow-ups for departmental meetings and team progress tracking.
• Manage expenses, invoices, and payments for leadership.
• Maintain confidentiality of sensitive information with discretion.
• Anticipate leadership needs and provide proactive workflow solutions.
• Handle additional duties to support the executive team.

Skills

Proactive mindset

Organizational skills

Multitasking

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

UTA seeks an Executive Assistant to support senior leaders within the Technology organization. This role requires strong organizational and communication skills, along with the ability to manage evolving priorities in a dynamic environment.

This is a full-time position with benefits and will pay $27 per hour.

What You Will Do

• Provide day-to-day administrative support to Technology executives, including complex calendar management and meeting coordination across time zones
• Organize detailed domestic and international travel, including multi-leg itineraries and logistics
• Serve as a point of contact for internal teams, external partners, and clients, maintaining professional relationships and communications
• Prepare and edit presentation decks and other communications; ensure materials are polished and aligned with leadership objectives
• Coordinate logistics, preparation, special projects, and follow-ups for departmental meetings and team progress tracking
• Manage expenses, invoices, and payments for leadership
• Maintain the confidentiality of sensitive information and act with the highest level of discretion
• Anticipate the needs of senior leadership, providing proactive solutions to optimize their workflow
• Handle any additional duties as assigned to support the executive team

What You Will Need

• Bachelor’s degree strongly preferred
• 2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
• A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
• Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
• Excellent written and verbal communication skills with a sharp attention to detail
• Proven discretion when handling confidential or sensitive information
• Interest in and comfort with technology, with the capability to support tech-savvy executives
• Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

  About UTA

  UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

  For more information: https://www.unitedtalent.com/about/

  UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

  https://www.unitedtalent.com/privacy-policy