Executive Assistant Team Lead

Plaid; United States; À distance; USD 120 000 - 180 000; Plein temps

Résumé du poste

Plaid is seeking an Executive Assistant Team Lead to build and lead a high-performing group of EAs supporting senior leaders across the company. You will set operating standards, scale practices, and partner with executives to understand priorities, manage calendars, coordinate leadership events, and drive AI-enabled improvements that make the team faster and more effective.

You will oversee hiring, establish scalable processes, and mentor a diverse team to deliver trusted executive support in a

Qualifications

• 8+ years of experience as an EA supporting C-suite executives in fast-paced environments.
• 3-5 years of experience leading, coaching, or managing EAs.
• A track record of developing people, with the ability to give clear, direct feedback and help others grow.
• Experience planning and running complex programs and events, such as leadership onsites, Board meetings, All Hands, and company events.
• A strategic and operational mindset, with the ability to turn recurring work into scalable, repeatable systems.
• Strong judgment and discretion when handling confidential and sensitive information.
• Ability to build trust and influence senior leaders and cross-functional partners without relying on authority.
• Builder mindset, with comfort using technology, AI, and automation to improve how work gets done.
• Excellent written and verbal communication skills.
• Comfort operating at a fast pace, navigating shifting priorities, and working flexibly when the needs of the business require it.

Responsabilités

• Lead, coach, and develop a team of EAs through regular 1:1s, candid feedback, goal setting, and career development.
• Provide direct support for one C-Suite Executive and back up coverage as needed.
• Set the vision and operating standards for the EA program, including onboarding, role expectations, coverage, and ways of working.
• Build scalable playbooks, templates, and repeatable approaches for leadership meetings, onsite planning, All Hands, company events, and other high‑impact programs.
• Foster a connected EA community through shared practices, knowledge sharing, and thoughtful coverage across the team.
• Partner with executives and their EAs to understand priorities, calibrate support, and ensure the right level of coverage.
• Own hiring for the EA team, including defining the bar, partnering with Recruiting, and onboarding new hires.
• Identify and implement efficiencies through technology, AI, and automation to improve how the team works.
• Serve as an escalation point and thought partner for complex, sensitive, or cross‑functional situations.
• Partner with the People Team on programs and initiatives involving executive and leadership support.

Connaissances

EA leadership

Calendar management

Executive support

Program management

Leadership coaching

Communication

AI-enabled tooling

Team building

Strategic partnership

Outils

Calendar software

Description du poste

We believe that the way people interact with their finances will drastically improve in the next few years. We’re dedicated to empowering this transformation by building the tools and experiences that thousands of developers use to create their own products. the company powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo, SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. the company’s network covers 12,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Seattle, Washington D.C., Raleigh, London, and Amsterdam.

the company’s Executive Assistant (EA) team sits within the People Team and partners closely with the company’s most senior leaders. Our EAs are trusted, strategic partners who help leaders stay focused on their highest-impact work—from managing complex calendars and preparing for critical meetings to coordinating Board logistics, leadership offsites, customer dinners, and company-wide events. We operate as one connected team, sharing best practices, supporting one another, and exploring new technology and AI-enabled approaches to make the way we work faster, smarter, and more effective.

As the EA Team Lead, you’ll lead and develop a team of EAs who support senior leaders across the company, while also directly supporting one of our C‑Suite executives. You’ll set clear standards, bring consistency and best practices to high‑impact areas such as leadership rhythms, onsite planning, and company events, and serve as a trusted partner to executives and People Team leaders. You’ll also help evolve and scale the function through new approaches to technology, AI, and automation.

Responsibilities

• Lead, coach, and develop a team of EAs through regular 1:1s, candid feedback, goal setting, and career development.

• Provide direct support for one C‑Suite Executive and back up coverage as needed.

• Set the vision and operating standards for the EA program, including onboarding, role expectations, coverage, and ways of working.

• Build scalable playbooks, templates, and repeatable approaches for leadership meetings, onsite planning, All Hands, company events, and other high‑impact programs.

• Foster a connected EA community through shared practices, knowledge sharing, and thoughtful coverage across the team.

• Partner with executives and their EAs to understand priorities, calibrate support, and ensure the right level of coverage.

• Own hiring for the EA team, including defining the bar, partnering with Recruiting, and onboarding new hires.

• Identify and implement efficiencies through technology, AI, and automation to improve how the team works.

• Serve as an escalation point and thought partner for complex, sensitive, or cross‑functional situations.

• Partner with the People Team on programs and initiatives involving executive and leadership support.

Qualifications

• 8+ years of experience as an EA supporting C‑suite executives in complex, fast‑paced environments.

• 3‑5 years of experience leading, coaching, or managing EAs or administrative teams.

• A track record of developing people, with the ability to give clear, direct feedback and help others grow.

• Experience planning and running complex programs and events, such as leadership onsites, Board meetings, All Hands, and company events.

• A strategic and operational mindset, with the ability to turn recurring work into scalable, repeatable systems.

• Strong judgment and discretion when handling confidential and sensitive information.

• Ability to build trust and influence senior leaders and cross‑functional partners without relying on authority.

• Builder mindset, with comfort using technology, AI, and automation to improve how work gets done.

• Excellent written and verbal communication skills.

• Comfort operating at a fast pace, navigating shifting priorities, and working flexibly when the needs of the business require it.

Our mission at the company is to unlock financial freedom for everyone. To support that mission, we seek to build a diverse team of driven individuals who care deeply about making the financial ecosystem more equitable. We recognize that strong qualifications can come from both prior work experiences and lived experiences. We encourage you to apply to a role even if your experience doesn't fully match the job description. We are always looking for team members that will bring something unique to the company!

the company is proud to be an equal opportunity employer and values diversity at our company. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, military or veteran status, disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws. the company is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance with your application or interviews due to a disability, please let us know at [e-mail].

Please review our Candidate Privacy Notice here.

Additional compensation in the form(s) of equity and/or commission are dependent on the position offered. the company provides a comprehensive benefit plan, including medical, dental, vision, and 401(k). Pay is based on factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and skillset, and location. Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation or benefit plans.