Executive Assistant

Plaid; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Equity and/or commission

Medical, dental, vision, and 401(k)

Job summary

Plaid is seeking an Executive Assistant to partner with senior Product and Engineering leaders, managing calendars, coordinating complex schedules, and driving cross-functional projects. You will support executives, manage events, travel, and budgets while protecting confidentiality and prioritizing high-impact work.

The role emphasizes proactive problem solving, strong communication, and seamless partnership across teams in a fast-paced environment.

Qualifications

• 1-3 years of administrative or project support experience in a fast-paced tech or high-growth environment.
• Experience directly supporting Directors, Senior Managers, or similar high-level team leads.
• Highly organized, detail-oriented, and demonstrates ownership.
• Motivated self-starter who can navigate ambiguity and execute with discretion.
• Ability to adapt quickly to changing priorities and anticipate needs of others.
• Strong emotional intelligence with excellent verbal and written communication.
• Proven ability to build partnerships and provide reliable support across the organization.

Responsibilities

• Support Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams
• Calendar Management: Own complex calendars, scheduling, and logistics for leaders
• Relationship Development: Partner with leaders and internal/external teams with discretion
• Meeting Coordination: Arrange internal meetings, track agendas, and circulate action items
• Project Management: Lead cross-functional projects, draft team communications, manage All Hands logistics
• Travel Planning: Plan complex travel arrangements
• Team Connection Logistics: Plan onsites and team events, vendor management, execution
• Financial Administration: Oversee budgets and manage expenses across teams

Skills

Calendar management

Executive support

Project coordination

Communication

Relationship building

Adaptability

Job description

We believe that the way people interact with their finances will drastically improve in the next few years. We’re dedicated to empowering this transformation by building the tools and experiences that thousands of developers use to create their own products. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo, SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 12,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Seattle, Washington D.C., Raleigh, London, and Amsterdam.

Plaid’s Executive Assistant (EA) team sits within the People Team and partners closely with the company’s senior leaders. Our EAs are trusted, strategic partners who help leaders stay focused on their highest-impact work—from managing complex calendars and preparing for critical meetings to coordinating Board logistics, leadership onsites, customer dinners, and company-wide events. We operate as one connected team, sharing best practices, supporting one another, and exploring process redesign, new technology and AI-enabled approaches to make the way we work faster, smarter, and more effective.

As an Executive Assistant at Plaid, you will play a crucial role in enhancing the productivity and operational efficiency of our leaders and their teams. Success in this fast-paced environment requires exceptional organization, proactive problem-solving, and strategic priority management. This position is ideal for a team-player who is a highly motivated self-starter, ready to execute with precision and discretion in a dynamic setting.

Responsibilities

• Support Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams

• Calendar Management: Efficiently manage and own complex calendars, scheduling, and logistics for leaders

• Relationship Development: Partner closely with leaders and team both internally and externally, with composure and discretion

• Meeting Coordination: Coordinate internal meetings and ensure agendas are tracked and action items are circulated and followed up on

• Project Management: Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events

• Travel Planning: Manage complex travel arrangements and coordination

• Team Connection Logistics: Own end-to-end planning, vendor management, and execution of onsites and team events.

• Financial Administration: Provide budget oversight and manage expenses across teams

Qualifications

• 1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environment

• Experience directly supporting Directors, Senior Managers, or similar high-level team leads

• Someone who is highly organized, detail-oriented, and exhibits a strong sense of ownership

• A motivated and resourceful self-starter who can fearlessly execute and navigate through ambiguity and think on their feet

• Agility and flexibility to quickly respond to changing priorities and proactivity in anticipating the needs of others

• A high degree of emotional intelligence coupled with excellent communication skills (both verbal and written)

• Proven ability to build strong partnerships and provide reliable, consistent support to colleagues and partners across the organization.

Our mission at Plaid is to unlock financial freedom for everyone. To support that mission, we seek to build a diverse team of driven individuals who care deeply about making the financial ecosystem more equitable. We recognize that strong qualifications can come from both prior work experiences and lived experiences. We encourage you to apply to a role even if your experience doesn't fully match the job description. We are always looking for team members that will bring something unique to Plaid!

Plaid is proud to be an equal opportunity employer and values diversity at our company. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, military or veteran status, disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws. Plaid is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance with your application or interviews due to a disability, please let us know at [e-mail].

Please review our Candidate Privacy Notice here.

• Additional compensation in the form(s) of equity and/or commission are dependent on the position offered.
• Plaid provides a comprehensive benefit plan, including medical, dental, vision, and 401(k).
• Pay is based on factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and skillset, and location.
• Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation or benefit plans.