Executive Assistant, SVP, Product Management

Jobtailor

San Jose (CA)

On-site

USD 90,000 - 140,000

Full time

6 days ago

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Qualifications

7+ years of experience in an administrative environment.
Minimum 2 years supporting a VP-level executive.
Expert knowledge of Windows desktop applications: Word, Excel, and PowerPoint.
Experience with calendar management, meeting planning, and travel coordination.
Excellent verbal and written communication skills.
Ability to connect with executive/senior staff and clients at all levels.
High competency navigating web and email.
Strong interpersonal skills, independent judgment, integrity, and attention to detail.
Ability to handle confidential information.
Proven ability to multitask and work in a focused manner.
BA/BS or equivalent experience preferred.
Past high-tech industry experience preferred.

Responsibilities

Support an SVP of Product Management on Cisco’s Data Center Networking team.
Manage the SVP’s calendar and daily schedule, prioritize conflicting requests, supervise commitments, and follow up on action items
Coordinate the SVP’s event speaking engagements with the communications team
Plan and organize meetings, including agendas, locations, technology requirements, logistics, briefing documents, notes, and post-meeting action items
Prepare travel packs for international trips, including event information, travel logistics, and customer/team requests
Act as an authorized proxy for communications and approvals
Answer, filter, and route inquiries; resolve issues and recommend actions when executive involvement is required
Arrange global travel and manage Cisco expenses
Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports
Handle confidential matters and materials
Mentor new Executive Administrative Assistants and other administrators
Participate in the crossFunctional EA network and lead the administrative community
Make independent decisions, manage ambiguity, and improve administrative processes

Skills

Calendar Management

Meeting Planning

Travel Coordination

Verbal and Written Communication

Confidential Information Handling

Independent Judgment

Interpersonal Skills

Education

BA/BS or equivalent experience

Tools

Windows

Word

Excel

PowerPoint

Data Compilation

Report Preparation

Job description

Support an SVP of Product Management on Cisco’s Data Center Networking team
Manage the SVP’s calendar and daily schedule, prioritize conflicting requests, supervise commitments, and follow up on action items
Coordinate the SVP’s event speaking engagements with the communications team
Plan and organize meetings, including agendas, locations, technology requirements, logistics, briefing documents, notes, and post-meeting action items
Prepare travel packs for international trips, including event information, travel logistics, and customer/team requests
Act as an authorized proxy for communications and approvals
Answer, filter, and route inquiries; resolve issues and recommend actions when executive involvement is required
Arrange global travel and manage Cisco expenses
Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports
Handle critical and confidential matters and materials
Mentor new Executive Administrative Assistants and other administrators
Participate in the cross-functional EA network and lead the administrative community
Make independent decisions, manage ambiguity, and improve administrative processes

Requirements

7+ years of experience in an administrative environment
Minimum 2 years supporting a VP-level executive or above
Expert knowledge of Windows desktop applications: Word, Excel, and PowerPoint
Experience with calendar management, meeting planning, and travel coordination
Excellent verbal and written communication skills
Ability to connect with executive/senior staff and clients at all levels
High competency navigating web and email
Strong interpersonal skills, independent judgment, integrity, and attention to detail
Ability to handle confidential information
Proven ability to multitask and work in a focused manner
BA/BS or equivalent experience preferred
Past high-tech industry experience preferred

Core Competencies

Demonstrates expertise in executive support, including calendar management, meeting planning, and travel coordination, while maintaining confidentiality and attention to detail. Proven ability to communicate effectively with senior executives and manage complex administrative tasks in a high-tech environment.

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